Project Coordinator-Automation

Steele Solutions•Atlanta, GA

5d•Onsite

About The Position

As our Project Coordinator, you will play a key role in ensuring the success of our Controls projects and supporting our leadership team. Your primary responsibilities will include project administration, executive support, and sales administration. Youll work closely with the VP Controls, Director of Projects & Field Services, Director of Sales, and other team members to keep meetings and project tasks organized, documented, and communicated.

Requirements

35+ years of experience in administrative, project coordination, or operations support roles.
Experience supporting multiple stakeholders in a fast-paced, project-driven environment (engineering, construction, manufacturing, or logistics is a plus).
Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint; SharePoint/OneDrive).
Proven ability to manage calendars, meetings, and documentation with accuracy and attention to detail.
Strong written and verbal communication skills.
Ability to handle sensitive information with discretion.
Ability to read and interpret technical documents and specifications.
Ability to write reports and communicate with vendors, customers, and colleagues.
Comfort with basic mathematical concepts and practical application.
Sound reasoning skills and ability to solve standard problems.

Nice To Haves

Experience with project management tools (MS Project, Planner, Smartsheet, Ninety.io) and CRM systems.
Exposure to engineering, automation, or construction projects is a plus.

Responsibilities

Schedule and coordinate recurring project meetings (kickoffs, weekly touchpoints, risk reviews, lessons learned).
Prepare and distribute agendas, meeting minutes, decisions, and action item lists.
Maintain project checklists and trackers.
Organize and maintain project documentation (HOPs, RFIs, change orders, transmittals, FDD versions, test plans, sign-off documents).
Track key dates and milestones and communicate updates to stakeholders.
Assist with coordination between Controls, Electrical, PMO, and Field teams.
Support change management documentation.
Manage team calendars and tracking systems.
Coordinate meetings with internal leaders and external partners/customers.
Prepare, format, and organize presentations, reports, and one-pagers.
Support basic office logistics (meeting room coordination, organizational charts, etc.).
Enter and maintain opportunity data and contacts in CRM tools.
Maintain accurate pipeline information and prepare simple reports.
Assist with proposal/RFP coordination and document organization.
Coordinate logistics for customer calls, demos, and site visits.
Schedule onboarding for new hires and contractors.
Maintain onboarding checklists and track completion.
Support scheduling and tracking of internal training and compliance.
Maintain divisional trackers for milestones, hiring, and vendor engagements.
Assist with collecting and organizing data for KPIs and leadership reports.
Maintain organized Teams/SharePoint file structures.