Project Coordinator, Audio Visual - Intercontinental Hotel Miami

Encore Global•Miami, FL

19h•Onsite

About The Position

Position Overview The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore’s Production Process and Technical Standards and will partner with the sales and operations team to deliver on event execution plans. The Project Coordinator, Venues reports to a designated Venue Operations lead (DET / DOO).

Requirements

High School Diploma required
3+ years tech experience in the event technology or Broadcast industry
Strong written and oral communication skills
Strong Technical Background
Strong Client relationship skills
Operational logistics experience
Works well under pressure
Ability to multitask
MS Office experience
Ability to read technical diagrams preferred

Nice To Haves

2+ years of administrative and customer service experience, preferred.

Responsibilities

Event Planning Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.
Event Execution Communicate event execution plan and on-site changes including billing, production schedules and client requests.
Review all necessary information with crew leads to ensure a successful and profitable event.
Operate equipment and assist crew as necessary/qualified.
Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
Administrative & Training Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.