PROJECT COORDINATOR APPRENTICE

AMBYTH SHIPPING & SEAFIX, INC.•Tamuning, GU

11d

About The Position

The Project Coordinator Apprentice is an entry-level, apprenticeship-based position designed to develop foundational project coordination and project management competencies through structured on-the-job learning and related instruction. Under the direct supervision of the Manager, Industrial Assistance and/or designated Project Coordinator (Journeyperson), the Project Coordinator Apprentice assists in planning, coordinating, monitoring, and documenting project activities to ensure projects are executed efficiently, on schedule, and within defined scope.

Requirements

High school diploma or GED required.
Must be a US citizen or resident alien.
Must be a resident of Guam for not less than three (3) consecutive years.
Driver's License - Valid Class A
Must be able to obtain Transportation Workers Identification Credential (TWIC) and / or DBIDS Credential
Understanding of project management principles, practices, and methodologies.
Familiarity with administrative and clerical procedures, including managing files, recordkeeping, and correspondence.
Knowledge of customer service principles to effectively communicate with stakeholders and resolve inquiries.
Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
Basic knowledge of budgeting, invoicing, and expense tracking processes.
Organizational Skills: Ability to prioritize and manage multiple tasks while maintaining attention to detail.
Communication Skills: Excellent verbal and written communication skills for interacting with team members, clients, and vendors.
Problem-Solving Skills: Proactive in identifying and resolving issues to ensure smooth
Ability to work collaboratively as part of a team and independently with minimal supervision.
Ability to handle confidential and sensitive information with discretion.
Ability to adapt to changing priorities and remain flexible under pressure
Ability to analyze project requirements and implement efficient solutions.
Ability to maintain a positive and professional demeanor when interacting with diverse groups.

Nice To Haves

Previous clerical, customer service, or office support experience is a plus.

Responsibilities

Assist in coordinating and supporting assigned project activities to ensure smooth and efficient execution under supervision.
Support the Manager, Industrial Assistance and/or Project Coordinator in tracking project schedules, timelines, milestones, deliverables, and resource needs.
Maintain accurate and up-to-date project documentation, including schedules, logs, reports, correspondence, and tracking tools.
Assist with monitoring project progress and identifying potential risks, constraints, or delays, escalating concerns to the supervisor as needed.
Serve as a point of contact for internal teams and external partners for routine project-related communications, ensuring timely and professional information flow.
Assist in organizing project meetings, preparing agendas, recording meeting minutes, and tracking follow-up action items.
Coordinate with internal departments, subcontractors, and vendors to support project requirements and logistical needs.
Support basic procurement and administrative functions, including processing invoices, purchase orders, and project-related reports.
Answer and route phone calls, emails, and inquiries related to project activities.
Assist with data entry, filing, and maintenance of electronic and physical project records.
Participate in on-the-job learning activities and related instruction as required by the apprenticeship program.
Demonstrate progressive skill development and increased responsibility as competencies are achieved.
Perform other related duties as assigned in support of project operations and apprenticeship learning objectives.