Project Coordinator 2

Stansell Electric Company•Nashville, TN

10d•Onsite

About The Position

The Project Coordinator works out of Stansell Electric’s Nashville office, assisting in all aspects of assisting the Project Managers and team members by performing various administrative tasks to help keep a project and team running smoothly. The Project Coordinator must show ability to create and maintain action items, create, update, and maintain project documentation, help maintain deadlines and workflows, schedule meetings and appointments, order material, and customer service skills commensurate to the satisfactory completion of position’s primary duties and responsibilities.

Requirements

Strong verbal and written communication skills to collaborate with team members, managers, and customers.
Excellent organizational and time‑management skills with the ability to manage multiple priorities.
Proven leadership skills, providing guidance, feedback, and support to drive team success.
Ability to work effectively under pressure while maintaining high quality standards.
Team‑oriented, detail‑driven problem solver with experience as a Project Coordinator (or similar) and proficiency in Microsoft Outlook, Word, and Excel.
3-5 years of Project Coordinator experience preferably in construction

Responsibilities

Project Setup & Transition
Support setup and transition of newly awarded T/I projects to ensure a smooth handoff into execution.
Create Project Summaries and Project Roadmaps upon project award.
Establish and maintain digital file structure throughout the project lifecycle.
Plan and schedule internal and external meetings.
Manage initial customer communications to set early expectations and create strong first impressions.
Ensure the project team is positioned for early and ongoing success.
Active Project Coordination & Support
Establish, standardize, maintain, and report activity logs to Project Managers.
Coordinate internal and external project meetings, including agenda creation, scheduling, and action item tracking.
Assist Project Managers with subcontract initiation, circulation, maintenance, and lifecycle tracking.
Maintain digital file structure throughout the active project lifecycle.
Standardize, prepare, and maintain required project documentation, including submittals, RFIs, change orders, and special repairs.
Create and maintain One Call documentation as required.
Assist with preparation of project closeout files for internal archiving and customer delivery.
Provide weekly or as-needed customer updates regarding unresolved information requests.
Track project percent complete to ensure timely executive reviews.
Schedule monthly project financial review meetings.
Team Coordination & Culture
Model and promote company culture and values.
Coordinate team meetings, including schedules, agendas, and facilitation.
Coordinate team events as needed.
Miscellaneous & Administrative Support
Provide receptionist coverage as needed.
Provide backup support for other Project Coordinators during periods of leave.
Perform additional duties and responsibilities as assigned.