Project Coordinator 1 (Turnkey)

Daikin Comfort•Chesterfield, MO

About The Position

As a Turnkey Project Coordinator for Daikin TMI, this position works closely with our TMI Accounting Team, Equipment Inside Sales Team and TMI Field Project Manager(s), responsible for initial project booking, routine project documentation, procurement, subcontract procurement, job costing, job progress meetings, customer invoicing, and administrative closeout of each project. May include: You will operate as the administrative hub of the Turnkey project team and will be responsible for overseeing projects from start to finish, managing essential client relationships and being the voice of the TK Contracting team Confidently communicate with all project team members including, but not limited to the Client, Architect, Engineer, Subcontractors, Project Managers and Field Personnel to coordinate and communicate project needs and requirements Coordinate with project team members for accurate and timely recording of project costs, subcontracts, including timesheets, forecasting assistance, vendor invoices, utilizing project reports, etc. Prepares all notices to owners, certificates of insurance, certified payroll, P/P bonding and AIA billings for projects with oversight from Turnkey Supervisor Facilitating, tracking and documenting of all Change Orders requests to ensure that all parties are informed of the impacts on schedule, budget and obtain client approval documentation for all Change Orders Manage procurement processes per project requirements. With guidance from Project Manager, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendor Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing Meeting with project team members to identify and resolve issues Coordinating the development of user manuals, training materials, and other documents as needed to enable successful implementation and turnover of the process or system to the clients. Nature and Scope: Possesses a broad theoretical job knowledge typically obtained through advanced education Has no discretion to deviate from established procedures by performing structured work assignments Work is closely supervised Problems faced are not typically difficult nor complex Explains facts, policies and practices related to job area

Requirements

Ability to communicate clearly and professionally, via written, verbal and by way of phone calls and electronically such as through email
Ability to work both independently and effectively within a team, and with management
Demonstrably strong interpersonal skills
Results oriented, demonstrated problem solving techniques
Excellent follow through habits leading to strong accomplishments of project goals
Strong organizational and time management skills with ability to effectively prioritize projects
Experience implementing new processes and procedures
Highly organized with the ability to manage many time-sensitive needs
Ability to perform exceptionally while working in a fast- paced, multi-task environment
Knowledge of and proficiency with electronic and information systems - required
Strong keyboarding skills, knowledge of computer software (preferably with Windows based – MS Office – Excel, Word, PowerPoint, and Outlook – Ability to use Email/scheduling, creating, and updating spreadsheets
1 – 3 years of project coordinator experience preferably within related industry
High School Diploma or GED Equivalent required

Nice To Haves

Expertise to include HVAC certification and technical application is preferred
Bachelor’s Degree or equivalent experience in business or marketing preferred but not required.

Responsibilities

initial project booking
routine project documentation
procurement
subcontract procurement
job costing
job progress meetings
customer invoicing
administrative closeout of each project
overseeing projects from start to finish
managing essential client relationships
coordinate project needs and requirements
recording of project costs, subcontracts, including timesheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
prepares all notices to owners, certificates of insurance, certified payroll, P/P bonding and AIA billings for projects with oversight from Turnkey Supervisor
Facilitating, tracking and documenting of all Change Orders requests
Manage procurement processes per project requirements
Coordinate monthly customer invoicing process
Meeting with project team members to identify and resolve issues
Coordinating the development of user manuals, training materials, and other documents