Project Controls Analyst

Stantec Inc. • Honolulu, HI

33d • $70,000 - $101,400

About The Position

Stantec Buildings is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec. Your Opportunity The role of Project Controls Analyst (PCA) has been established to be a valued team member, working directly with Project Managers (PMs), Project Accountants (PAs), Project Controls, and Business Center Leadership to help ensure the successful financial execution of buildings sector projects to contribute to the profitability of the company.

Requirements

• Strong understanding of project accounting principles, understanding project profitability and how various accounting departments work in layers within a corporation.
• Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
• Strong analytical mindset with ability to synthesize data & ideas, make recommendations, and identify potential issues and/or trends.
• Ability to manipulate data within spreadsheets, database systems and produce reports.
• Strong attention to detail & documentation, along with time management skills.
• Ability to prioritize and coordinate numerous project tasks in a rapidly changing environment.
• Excellent communication skills and the ability to work with all levels of staff in multiple locations.
• Able to work with a combination of work styles collaboratively while maintaining autonomy.
• Intermediate to advanced Microsoft Office knowledge - Outlook, Word, Excel, Teams; Sharepoint, Adobe or Bluebeam; and E-Builder (Client specified); and Ariba (Client specified) as necessary.
• Willingness and ability to learn new software applications as they are introduced to improve efficacy in delivering final product.
• Reliability, follow-through, and teamwork
• Possess a valid driver's license with a good driving record.
• Bachelor's degree in business, engineering, or finance preferred with a minimum of 5 years' experience or equivalent combination of skills and experience.
• Master's degree in lieu of experience will be considered.

Nice To Haves

• Experience in an architecture firm, construction or business analytics preferred.
• Prior Oracle experience would be an asset.

Responsibilities

• Gain proficient knowledge of the Oracle Project BI Management Dashboard, Integrated Project Management (IPM) & Project Update Review Service (PURS) tools and understanding and following Stantec's over-arching PM Framework processes to become a resource for Project Managers supporting project earned value management and ISO 9001 compliance.
• Provide support to develop Work Breakdown Structure for project execution and monitoring.
• Assist PM with work plan implementation, and analysis of work plan against schedule, utilizing resourcing apps as appropriate.
• Assisting with contract preparation and submission through legal compliance review and assist in requesting certificates of insurance, if necessary.
• Coordinate with subcontractors by preparing agreements, change orders, and tracking budgets.
• Assist in preparation and tracking of change order requests to Clients.
• Reviewing time and expenses charged to projects and coordinating adjustments as necessary.
• Assist PMs with their monthly financial reports and communicate billing plans to Project Accountants.
• Assist PM with tracking budget and schedule, tracking and mitigating risk, and ensuring deliverables go through proper review process.
• Reviews Client/contract invoicing requirements and ensures accuracy and completeness checking for adherence to rate schedules, proper PO references listed, including additional Client required reporting as necessary.
• Assist PMs with their outstanding Account Receivables - coordinating with the finance team and/or the Client as appropriate.
• Assist PMs with their estimate-to-complete (ETC) requirements as necessary utilizing tools mentioned above.
• Assist Operations Project Controls Lead in training Project Managers and identifying areas for improvement.

Benefits

• Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave.
• Regular full-time and part-time employees will receive ten paid holidays in each calendar year.
• In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
• Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Number of Employees: 5,001-10,000 employees