Project Controls Administrator

Barnhart • Lebanon, IN

7d

About The Position

About the Job: Barnhart is seeking a Project Controls Administrator to provide comprehensive administrative, documentation, and scheduling support for branch operations and project execution. This role supports logistics, crane, rigging, and equipment-setting activities by ensuring accurate project records, efficient communication, and seamless coordination across project teams.
The ideal candidate is highly organized, detail-oriented, and experienced in managing multiple priorities in a fast-paced, field-driven environment. Proficiency in Microsoft Excel and Primavera P6 is essential.

Requirements

• Experience with Microsoft Excel and Primavera P6.
• Strong organizational, documentation, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines with strong attention to detail.
• 3+ years of experience in construction or industrial project office support preferred.
• Ability to work effectively in a fast-paced, field-driven project environment.

Nice To Haves

• Familiarity with project management principles, scheduling practices, and document control systems.
• Experience supporting industrial construction, including crane, rigging, or equipment installation projects.
• Experience supporting pharmaceutical or advanced manufacturing projects is a plus.
• Prior project management support experience in industrial environments.

Responsibilities

• Project Scheduling & Coordination
• Develop, update, and maintain project schedules in Primavera P6 and support look-ahead schedules as needed.
• Facilitate weekly project schedule calls and provide summaries to stakeholders.
• Monitor schedule progress, identify risks or conflicts, and communicate concerns to leadership.
• Assist Project Managers, Engineers, and internal teams to ensure schedules align with project goals and field execution.
• Project Documentation & Controls
• Maintain organized project files, including contracts, drawings, lift plans, permits, and correspondence.
• Track and log RFIs, submittals, change orders, cost control items, and other project documentation.
• Maintain communication logs, deliverable tracking, and documentation required for compliance with Barnhart procedures and client requirements.
• Support change management documentation and assist with cost tracking and invoice reviews.
• Support close-out documentation including turnover binders, as-built records, and final reporting.
• Administrative & Operational Support
• Organize meetings, prepare agendas, coordinate logistics, and record and distribute accurate meeting minutes.
• Support the Project Planning Review Committee (PPRC) by coordinating calls and managing Award tracking.
• Support daily timesheet collection, expense reports, purchase order requests, and invoice tracking.
• Compile and distribute daily reports, including manpower logs, progress updates, and safety documentation.
• Coordinate travel, training, and onboarding for project staff.
• Route calls, questions, and follow-ups to the appropriate team members in a timely manner.
• Provide general administrative support to the branch as needed.
• Support to Safety, Quality & Engineering
• Assist Safety and QA/QC teams with maintaining required safety and quality documentation.
• Support Engineering and Project Managers in sourcing Barnhart equipment and coordinating technical requirements.

Benefits

• Competitive pay.
• $1 for $1 match on 401(k), capped at 10% of Pay.
• Medical, Paid Time Off and Holiday, Disability, Life Insurance, and other additional personal and professional benefits are available after 90 days of employment.
• Barnhart CARES
• o The CARES program is the means by which we seek to care for our employees and for the communities in which we work. To support our employees, we offer free resources, both online and in-person, including some resources available to members of their families. These resources support and guide our team members as they pursue emotionally, financially, and spiritually healthy lives.
• PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.
• MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.
• NETWORK – Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.
• CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees