Project Control Administrator

Groundswell•Washington, DC

57d•Onsite

About The Position

The Project Control Administrator provides comprehensive administrative and operational support to a Defense Intelligence Agency (DIA) program, ensuring efficient coordination and compliance across multiple workstreams. This position supports project leadership and technical staff operating in secure government environments, managing administrative processes, and ensuring adherence to DIA facility and security requirements. The ideal candidate is highly organized, detail-oriented, and experienced in supporting programs within the Intelligence Community (IC), demonstrating discretion and reliability in handling classified and sensitive information.

Requirements

U.S. Citizenship and ability to obtain or maintain a TS/SCI clearance (minimum active TS clearance)
2+ years of experience in administrative or project support within a federal agency
Strong understanding of government facility operations, security protocols, and administrative procedures.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional attention to detail and strong organizational skills.
Excellent written and verbal communication abilities.

Nice To Haves

Experience tracking cybersecurity or compliance-related training.
Working knowledge of SharePoint, Teams, and secure collaboration tools.

Responsibilities

Manage administrative processes within DIA government facilities in accordance with agency policies and security standards.
Coordinate onboarding and offboarding of project team members, including account requests, access badges, equipment assignment, and facility orientation.
Liaise with DIA facility and security officers to ensure compliance with visitor and personnel management procedures.
Track and maintain documentation for annual cybersecurity and compliance training for all project team members.
Monitor training completion and coordinate with DIA COR and Security Offices to ensure team compliance with DIA training and certification standards.
Support audit readiness and maintain training records for contract and security inspections.
Schedule and coordinate meetings, briefings, and secure conference room reservations within DIA facilities.
Manage visitor access lists and ensure all meeting logistics comply with security requirements.
Provide on-site coordination for technical and administrative support during high-level meetings.
Record, format, and distribute meeting minutes summarizing discussions, action items, and follow-ups.
Maintain the project’s official documentation repository, ensuring version control and secure storage.
Assist in the preparation of project reports, deliverables, and correspondence as required by the PMO.