Project Billing Specialist

S&ME, Inc.•Raleigh, NC

8d•Hybrid

About The Position

Are you a professional with hands-on experience in project-based billing or accounting environments, looking for an opportunity to deepen your expertise, work closely with project teams, and directly support the overall financial health of the company? S&ME is looking for a detail-oriented Project Billing Specialist to join our Finance team based in Raleigh, NC, with a flexible remote/hybrid option. Visit the Life tab on our LinkedIn profile to learn more about life at S&ME. What You Will Do: As a Project Billing Specialist, you will manage the financial functions of projects within our accounting database. This role involves close collaboration with project managers to ensure accuracy throughout the project lifecycle. Key responsibilities include client invoicing, updating WIP reporting, and assisting with collection efforts. Additional duties involve setting up project information, generating and finalizing invoices, and performing monthly reviews and project completion activities. Set Up Project Information: Read and interpret contract provisions to set up accurate project information in the accounting database, ensuring compliance with contract terms and company policies. Verify and edit project rate schedules and demographic data provided by project managers. Generate and Finalize Invoices: Initiate the billing cycle by generating and distributing prebill reports, facilitating edits per project manager, and finalizing invoices with all required attachments and documentation within established deadlines. Post and Submit Invoices: Post and submit invoices to clients by contract terms, ensuring timely and accurate billing. Manage Budget Changes: Make necessary budget changes to the accounting platform per the project manager's guidance and complete all tasks in accordance with the monthly accounting closing schedule. Assist with Collections and Reviews: Assist in collection efforts of past due accounts, perform monthly reviews and invoicing of all assigned projects, and initiate project completion activities, including reviewing backlog and WIP, verifying accuracy of invoicing and collections detail, and closing the project in the accounting platform. Who We're Looking For: We are seeking a detail-driven, collaborative professional who takes pride in accuracy and thrives in a fast-paced, deadline-oriented environment. Someone who communicates easily with project teams takes ownership of their work and isn't afraid to ask questions or speak up when something doesn't look right.

Requirements

Education: High School diploma/GED
Experience: Minimum of 3 years of experience in project billing
The knowledge and understanding of KPI reporting and dashboards

Nice To Haves

An Associate's degree in Accounting or Finance, a plus

Responsibilities

Set Up Project Information: Read and interpret contract provisions to set up accurate project information in the accounting database, ensuring compliance with contract terms and company policies. Verify and edit project rate schedules and demographic data provided by project managers.
Generate and Finalize Invoices: Initiate the billing cycle by generating and distributing prebill reports, facilitating edits per project manager, and finalizing invoices with all required attachments and documentation within established deadlines.
Post and Submit Invoices: Post and submit invoices to clients by contract terms, ensuring timely and accurate billing.
Manage Budget Changes: Make necessary budget changes to the accounting platform per the project manager's guidance and complete all tasks in accordance with the monthly accounting closing schedule.
Assist with Collections and Reviews: Assist in collection efforts of past due accounts, perform monthly reviews and invoicing of all assigned projects, and initiate project completion activities, including reviewing backlog and WIP, verifying accuracy of invoicing and collections detail, and closing the project in the accounting platform.

Benefits

Comprehensive Health & Wellness Programs
Medical, Dental & Vision Plans with HSA and FSA options
Wellness Program offering $50 off per month on 2027 premiums
Pet Insurance for your furry family members
Ownership & Financial Perks
100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution
401(k) Retirement Plan to help you plan ahead
Term Life & Long-Term Care Coverage - available Spring 2026
Work-Life Balance & Career Development
Paid Holidays, PTO with rollover options, and Paid Maternity & Paternity Leave
Mentorship & Career Development Programs, Tuition Reimbursement, and Credential Incentive Program
Employee Recognition Program, $2,000 Referral Bonuses, and a company vehicle & fuel card for project-based roles