Project Assistant

Barnes & Thornburg LLP • Los Angeles, CA

3d

About The Position

Under the general supervision of the LA Office Administrator and according to established Firm policies and procedures, the Project Assistant performs a variety of administrative duties for Firm clients. The Project Assistant will work collaboratively with teams on specific short and long- term projects. Oversee tasks as delegated, coordinate with case teams. Highly organized, adaptable, and able to prioritize tasks while working independently.

Requirements

• High School/GED required; minimum 3 years’ relevant work experience.
• Exceptional communication and interpersonal skills.
• Keen attention to detail and an aptitude for problem solving; able to proactively address potential issues.
• Excellent computer skills, including Microsoft Office; significant hands-on experience with legal-specific software and Excel.
• Collaborative working style and team-player attitude.
• Able to work independently with little supervision; highly motivated with a strong work ethic.
• Outstanding organizational skills and ability to prioritize tasks.
• Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with ordinary courtesy, ease, and tact.
• Able to thrive in a high-volume, deadline-driven work environment

Responsibilities

• Work collaboratively with the paralegals, attorneys, staff and team(s) to maximize productivity.
• Monitor and distribute case documents daily.
• Case tracking utilizing Excel and/or database software.
• Assist in managing high volume case files.
• Organize and maintain case folders in iManage, SharePoint and HighQ.
• Report updates verbally and in written form to case teams.
• Complete necessary administrative tasks, such as correspondence, legal documents, filing, fielding calls, expenses, invoices, travel, and visas.
• Input, edit, and proofread attorney and other legal personnel time entry.
• Assist with overflow support as needed.
• Manage requests; includes organizing, submitting, and monitoring workflow.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED