Project Assistant

Salas O'Brien • Decatur, AL

22h • $45,000 • Onsite

About The Position

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. About Us: Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Requirements

• Progressive education degree towards marketing.
• Experience, 3 years in an office environment
• Proficiency with Microsoft Word.

Responsibilities

• Take initiative and address office needs creatively.
• Stay highly organized and ensure coverage when out.
• Maintain discretion with internal information.
• Assist coworkers professionally and represent the office well.
• Work on‑site Monday–Thursday; greet and escort visitors; answer phones.
• Create, edit, and format documents and presentations (e.g., safety manuals, PowerPoints).
• Maintain clean, organized, decluttered office spaces.
• Manage conference room scheduling in Teams/Outlook.
• Send clear, professional office‑wide communications.
• Coordinate office cleaning, repairs, window washing, and vendor/landlord relations.
• Keep EIOBoard status updated.
• Direct employees to internal resources and HR/benefits contacts.
• Manage office, kitchen, and PPE supplies; oversee mail.
• Manage safety supplies and track PPE expirations.
• Support HR as needed.
• Maintain and improve overall office appearance.
• Prepare and clean up meals for in‑office meetings.
• Plan and coordinate events (team building, holidays, picnics, job fairs).
• Schedule and support safety training (TVTC, client‑specific) and background/drug screenings.
• Support marketing tasks and updates.
• Maintain case studies, resumes, and lunch‑and‑learn materials.
• Update tradeshow/recruiting kits and giveaways.
• Distribute branded items (shirts, jackets, calendars, etc.).
• Support rebranding efforts and maintain business cards.
• Manage social media and job posting documents.
• Enter cash receipts and AP vouchers; import weekly credit card charges.
• Assist with purchase orders and maintain project folders.
• Produce reports on inactive projects and coordinate archiving.
• Organize basement files, remove outdated materials, and improve labeling.
• Assist in project folder archiving.
• Collect receipts and prepare expense reports.
• Book travel (hotels, cars, airfare).
• Track PE license expirations and assist with renewals.
• Pay bills; support ISN, Avetta, CQ, and Ariba portals.
• Assist with COI and insurance requests.
• Manage business license renewals and new applications.
• Review AR reports and follow up on overdue invoices.
• Handle on‑site hours reporting.
• Provide Deltek administrative and financial support.
• Troubleshoot Deltek issues.
• Set up projects and assist PMs with forms.
• Process interoffice POs and scan checks/invoices.

Benefits

• This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed