Project Assistant

Contra Costa Electric•Martinez, CA

13d•$45,000 - $52,000•Onsite

About The Position

Contra Costa Electric is recruiting for a Project Assistant reporting directly to the Project Assistant Team Lead, located in Martinez, CA, with daily interface with the Project Management and Field Teams. The Project Assistant is an integral part of the construction process and helps meaningfully contribute administrative support to the project team, resulting in exceptionally executed projects and customer satisfaction. Responsibilities include document control, cost control, general clerical duties and related activities.

Requirements

REQUIRED COMPETENCIES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Strong teamwork mentality and ability to work in a collaborative environment across departments.
Strong organizational, record keeping and follow-up skills.
Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
Ability to manage multiple tasks and meet deadlines on a daily basis.
Customer focused mindset with ability to meet customers’ expectations and requirements.
Business communication savvy with excellent oral and written communication skills.
Display a professional and positive appearance as representative of the Company.
QUALIFICATIONS
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the flexibility to work with other departments of the Company in the Martinez office, as well as working directly with project field staff and/or on project work sites as needed.
High school diploma or GED required.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

PREFERRED EDUCATION AND EXPERIENCE
1-3 years related experience providing support for commercial construction projects preferred.
Associates degree in related field may be substituted for experience.
Understanding of project phases from preconstruction to close-out is preferred.
COMPUTER SKILLS
Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
Proficiency with Adobe Acrobat.
Knowledge of Prolog Manager or similar project document control software a plus.

Responsibilities

Document Control
Assist with project set-up and maintain and manage comprehensive project document controls.
Assist with project start up and close-out meeting requirements, and coordination of periodic job progress meetings including preparing agendas and recording meeting minutes.
Process project drawing changes and provide timely information to the field and project teams for potential change orders.
Assist in creating and responding to requests for information.
Work with the project teams to assemble and process submittals and track approval of submitted products.
Collect and assemble all project close-out documentation per customer requirements.
Cost Control:
Process and manage project billing including schedule of values, time and material billing, lien waivers, and customer specific billing requirements.
Obtain and submit compliance documents including lien waivers and customer specific compliance as required by the project.
Support subcontractor monthly billing processes and compliance documents including verification of electronic processing of invoices and coordination of payments, up to and including final close-out.
Work with project team to respond to requests for proposal as a result of potential change documents.
Generate potential change orders and manage approval tracking.
Process prime contract change orders and associated subcontract changes as applicable.
General:
Quickly learn and apply practices and technical skills.
Work independently after having been shown how to accomplish assignments.
Willingness to evaluate assignments and recommend improvements.
Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
Comply with all company operating policies, procedures, and safety requirements.
Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
Able to work 40 hours per week in Martinez, CA with some travel to job sites as needed.