Project Assistant

University of New Mexico • Albuquerque, NM

2d • $15

About The Position

The Department of Psychiatry & Behavioral Sciences- a large, complex, clinical department within the UNM School of Medicine- is seeking a student program assistant who will support our administrative team.

Under direct supervision, position duties will include:

-Project Assistance: aid in the execution of a variety of projects requiring consistent and effective communication, organization, resourcefulness, and diligence.
-Reception: provide front desk reception, greet, and direct visitors, answer phones, take messages, sort and distribute mail, relay administrative concerns and communications.
-Data entry: assist with data entry across multiple projects including maintain databases and directories, perform data quality checks, and filing.
-Documentation: draft documents and presentations, assist with reporting, create flyers, and invitations.
-Office maintenance: assist with supply orders, organize and maintain/restock supplies, shred, recycle and ensure office is welcoming.
-Events: assist with set up, clean up and coordination of meetings/events.
This position requires proficiency in Microsoft applications, honoring confidentiality, attention to detail, and reliability. We are looking for someone who is thoughtful and responsive to requests, resourceful, flexible and patient, and follows through. Excellent administrative and organizational skills as well as outstanding customer service skills are a must.

Requirements

• proficiency in Microsoft applications
• honoring confidentiality
• attention to detail
• reliability
• thoughtful and responsive to requests
• resourceful
• flexible and patient
• follows through
• Excellent administrative and organizational skills
• outstanding customer service skills

Nice To Haves

• Intermediate skills in Excel, Outlook, and all other Microsoft Suite applications
• Demonstrated experience with Zoom
• Experience with Smartsheet
• Excellent interpersonal skills
• Understanding and demonstration of requirements for working in a professional environment
• Ability to maintain a positive attitude
• Ability to follow-through while multi-tasking

Responsibilities

• Project Assistance: aid in the execution of a variety of projects requiring consistent and effective communication, organization, resourcefulness, and diligence.
• Reception: provide front desk reception, greet, and direct visitors, answer phones, take messages, sort and distribute mail, relay administrative concerns and communications.
• Data entry: assist with data entry across multiple projects including maintain databases and directories, perform data quality checks, and filing.
• Documentation: draft documents and presentations, assist with reporting, create flyers, and invitations.
• Office maintenance: assist with supply orders, organize and maintain/restock supplies, shred, recycle and ensure office is welcoming.
• Events: assist with set up, clean up and coordination of meetings/events.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed