Underground Project Assistant

Major Drilling•Salt Lake City, UT

5h•Onsite

About The Position

Major Drilling is seeking a Project Assistant to support the underground project office located in Elko, NV. We are looking for a master multi‑tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and visitors by handling office tasks, providing polite and professional assistance via phone, mail, and e‑mail, making reservations or travel arrangements, and maintaining a positive presence in the workplace. To be successful as a Project Assistant, candidates should be professional, polite, attentive, and accurate. They should always be prepared and responsive, willing to meet each challenge directly. The Project Assistant must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, they should become familiar with a variety of the field’s concepts, practices, and procedures. The Project Assistant provides support to on‑site leaders, employees, and office visitors by handling a variety of tasks to ensure that all interactions between Major Drilling and others are positive and productive.

Requirements

High school diploma or GED preferred
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)
Proven administrative or assistant experience
Knowledge of office administrative systems and procedures
Excellent time‑management skills and ability to multi‑task and prioritize work
Attention to detail and strong problem‑solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills

Responsibilities

Assist project leadership with tasks as assigned
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Answer and direct phone calls
Reply to email, telephone, or in‑person inquiries
Maintain contact lists
Organize and schedule meetings and appointments
Produce and distribute correspondence, memos, letters, emails, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors and new employees
Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
Book conference calls, rooms, transportation, couriers, hotels, etc.
Handle sensitive information in a confidential manner
Take accurate meeting minutes as needed
Other duties as assigned