Project Assistant

Fagen Friedman & Fulfrost LLP•San Diego, CA

4d•Onsite

About The Position

Fagen Friedman & Fulfrost LLP, an education law firm, has an immediate opening for a Project Assistant in our San Diego Office. The Project Assistant will assist in supporting the reception, administration, and legal secretaries. Duties include scheduling meetings, organizing documents for administration and legal secretaries, manage the use of conference rooms and guest offices, coordinating catering and room set-up, including A/V or other technology needs. Additional duties include maintenance of conference and supply rooms, ordering and stocking kitchen supplies, kitchen clean-up, and refreshments throughout the day. The Project Assistant will support secretaries, paralegals, and attorneys. Candidates should possess the ability to interact effectively with people at all organizational levels of the Firm, have excellent communication skills, both written and verbal, the ability to work in a team environment, organizational and time management skills, a willingness to complete all tasks and learn new skills, and thorough knowledge of PC applications. Must be able to type 45 wpm, possess excellent spelling, grammar, oral communication, and organizational skills, and have the ability to lift and carry files and other objects weighing up to 50 pounds. This individual must be reliable, punctual, friendly, honest, and professional. This role combines administrative precision, proactive problem-solving, and cross-functional collaboration to keep the firm running at peak performance.

Requirements

Proven experience as an office assistant or other relevant administrative roles
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
ability to interact effectively with people at all organizational levels of the Firm
excellent communication skills, both written and verbal
the ability to work in a team environment
organizational and time management skills
a willingness to complete all tasks and learn new skills
thorough knowledge of PC applications
Must be able to type 45 wpm
possess excellent spelling, grammar, oral communication, and organizational skills
have the ability to lift and carry files and other objects weighing up to 50 pounds
reliable, punctual, friendly, honest, and professional

Nice To Haves

Three years or more of administrative experience, preferably in a law firm.
Experience in an office or related experience that includes day-to-day execution across facilities, technology, HR coordination, and firm-wide projects.