Project Assistant

Affiliated Engineers, Inc. • Chapel Hill, NC

21h • Onsite

About The Position

Affiliated Engineers, Inc. (AEI) is a leading, multidisciplinary consulting engineering firm and collaborative community of over 900 employees across 22 offices who plan, design, and deliver high-performance, innovative, holistic engineering solutions.
Recognized as a top engineering firm nationally, AEI is dedicated to enhancing the built environment through remarkable design and award-winning projects.
As a Project Assistant in our Chapel Hill office, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future for all.
Why we need you:
In this role, you will provide administrative and project coordination support to a variety of departments within the Chapel Hill office. Responsibilities include, but are not limited to, project document management and distribution, coordination with Owners, Design Partners and Contractors, scheduling meetings, planning events, ordering supplies, general word processing, and digital filing. In addition, you will provide administrative support to office management.

Requirements

• Associate’s degree or commensurate experience.
• Proficiency in Microsoft Office applications.
• Ability to learn cloud-based construction software programs.
• Strong attention to detail, excellent communication and organizational skills, and flexibility to adjust to shifting priorities and deadlines that may occur daily.
• Ability to learn and work in multiple software platforms for design and construction management, including examples such as Newforma, SpecLink, Procore, AccBuild, and E-Builder.
• Capability to use discretion and judgment in dealing with sensitive information and maintaining confidential information.

Responsibilities

• Distribute project information to appropriate members of the AEI project design team, production services, client team, and other consultants in a timely fashion.
• Provide administrative support as needed to project managers and project design team members as requested.
• Assist in planning and coordinating organizational functions and events as requested.
• Answer incoming calls during office hours and welcome visitors to the Chapel Hill office if the receptionist is unavailable.

Benefits

• A flexible, collaborative environment where your well-being matters—because your best work happens when you’re supported.
• Real opportunities to grow—through mentorship, professional development programs, and exposure to high-impact projects across disciplines.
• To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.
• A benefits package that offers health, dental, vision, and retirement, a performance-based year-end bonus, and thoughtful perks tailored to your needs—whether that's a flexible work environment, wellness resources, or community-focused initiatives, we’ll continue to invest in.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree