Project Assistant

Data-Mail, Inc.•Newington, CT

1d•Onsite

About The Position

To assist account directors, account executives and account managers in the day-to-day handling and maintenance of the mailing programs of assigned accounts. Provide administrative and professional secretarial support to the account services department.

Requirements

Associates degree plus 1-2 years of experience in a clerical position or equivalent experience
Team oriented
Detail oriented
Excellent verbal and written communication skills
Proficiency in Microsoft Office Word, Excel and Power Point
Knowledge of word processing software
Excellent organizational skills

Responsibilities

Input data into CJM, process changes to job. May include setting up new customers.
Generate inventory, production count and other miscellaneous reports. Provide general follow-up assistance.
Follow-up on material leftovers: Assist AM in supplying customers with leftover balance reports. Attain material disposition. Write transportation orders.
Mailpiece preparation:
Process customer samples
Verify accuracy of production samples.
Prepare customer samples for approval
Assist in the preparation of internal production samples
Verify and file production QC pulls
Perform record keeping. Assist in sign-off preparation.
Assist in preparing postage requests, postal reports and scan 3602’s.
Prepare transportation orders to ship samples
Prepare PDF’s for clients.
Assist Quote Team with scanning and filing.
Backup telephone function. Provide switchboard/receptionist relief.
Make hospitality arrangements, as required.
Perform all duties in a confidential and professional manner.
Complete special projects, as required.
Comply with company rules and regulations.
Maintain confidentiality of company-sensitive data.
Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department.
Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives.
Perform other related duties as required to achieve the goals and objectives of the department and company.