Project Assistant - Purchasing - Wynn Design & Development

Wynn Resorts•Las Vegas, NV

21h

About The Position

The Design & Development division of Wynn Resorts is in search for a brilliant Project Assistant to assist with preparing appropriate documentation for FF&E items to be purchased by the department and collaborating closely with WDD team to complete the assigned projects on time and under budget. Project Development Enter new contacts / vendors into both the Purchasing and Accounting systems and collect necessary registration information for new vendors including W-9 form Develop and distribute bid packages under the guidance of senior members of the project team Prepare bid analysis and spreadsheets for senior members of the project team Project Administration Enter and file specifications provided by the Interiors department Basic bidding requests and retrieval / confirmation of vital order information such as terms, FOB, etc Produce purchase orders and change orders by the request of senior members of the project team Produce, validate and distribute check requests Data entry and basic follow up with vendors to expedite current orders, including coordination with freight forwarders and international entities Inspection and quality control of delivered shipments at warehouse Processing of submittals and maintenance the submittal log Communicate information related to assigned projects to vendors and other members of the project team Maintain timely, accurate and useful project records in the online purchasing system and filing system Execute administrative tasks assigned by senior members of the project team in an efficient and timely manner Produce requested reports and project summary documents for senior staff Project Completion Prepare shipping and installation documents under the guidance of senior members of the project team. Assist in follow up and resolution of warranty claims or punch list completion. Effectively work with Accounting and senior members of the project team to close out installed projects.

Requirements

Any combination of education, training, or experience that provides the required knowledge, skills, and abilities
Past FF&E purchasing experience strongly preferred
Excellent verbal and written communication skills
Excellent computer skills including all Microsoft office programs
Impeccable integrity and organizational skills
Exceptional attention to detail and ability to multi-task
Team player that thrives in a high pressure work environment
Must be 21 years of age or older

Nice To Haves

Past FF&E purchasing experience strongly preferred

Responsibilities

Enter new contacts / vendors into both the Purchasing and Accounting systems and collect necessary registration information for new vendors including W-9 form
Develop and distribute bid packages under the guidance of senior members of the project team
Prepare bid analysis and spreadsheets for senior members of the project team
Enter and file specifications provided by the Interiors department
Basic bidding requests and retrieval / confirmation of vital order information such as terms, FOB, etc
Produce purchase orders and change orders by the request of senior members of the project team
Produce, validate and distribute check requests
Data entry and basic follow up with vendors to expedite current orders, including coordination with freight forwarders and international entities
Inspection and quality control of delivered shipments at warehouse
Processing of submittals and maintenance the submittal log
Communicate information related to assigned projects to vendors and other members of the project team
Maintain timely, accurate and useful project records in the online purchasing system and filing system
Execute administrative tasks assigned by senior members of the project team in an efficient and timely manner
Produce requested reports and project summary documents for senior staff
Prepare shipping and installation documents under the guidance of senior members of the project team.
Assist in follow up and resolution of warranty claims or punch list completion.
Effectively work with Accounting and senior members of the project team to close out installed projects.