Project Assistant/ Sales Coordinator

Sound Ideas•Fort Worth, TX

1d•$47,840 - $59,280

About The Position

Sound Ideas is Fort Worth's oldest Audio Video/Home Integration company, celebrating over 53 years in business. If you are a highly motivated, detail oriented and dedicated individual, we want you to join our team! This position is an administrative position working directly with our sales team and technicians.

Requirements

Strong verbal and written communication
Excellent attention to detail and organized
Must be versatile with administrative duties
Must have skills of adaptability
Self Motivated, task driven
Excellent customer service
Microsoft Office - Excel experience with tables and charts a plus
Effective time management and logical decision-making ability
Eager to assist in multiple areas
Ability to multi-tasks

Nice To Haves

General construction process experience a plus but not required

Responsibilities

Assist with proposals are accepted by client
Executive assistant to President
Direct contact with clients in various capacities
Support accounting with various payment stages of jobs
Update payment status with Sales Team and Purchasing within software
Once Scheduled (by sales team) – Keep track and work with Sales team on order processes
Assist with job staging and confirm arrivals or items received
Keep track and confirm when staging is ready for jobsite
Keep track when items are “borrowed” from one job so that stock is replenished before the date we are to arrive on site
Print Order List (Dtools) for sales orders
Print Pick List for Warehouse staging
Receive Purchase Orders along with Warehouse Staging of jobs.
Assist with technician timesheet approvals for proposed jobs and Service Orders
Update technician calendar and Dtools as needed (job changes)
Assist with finalizing/closing jobs
Review Installation List from Technician for job closing
Confirm budget time with project actual time
Obtain and send Certificate of Insurance as requested by builders
Maintain outside contractor required forms
Assist with Education Portal Set Up and tracking
Customer Support/Sales Team Support
Once final payment is made by a client, follow up on our overall service and get reviews
Follow up with Technicians on products potentially needed for Service Orders
Work with Purchasing on what items to order as needed