Project Assistant I

Calista Corporation•Huntsville, AL

About The Position

The Project Assistant provides entry level support to the Project Management team. The Project Assistant works under the supervision and direction of the Project Lead and/or Project Manager.

Requirements

Basic to Intermediate computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence
Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Aviation, Inc. in a professional manner at all times.
Must be trustworthy – will handle confidential information routinely
Must possess effective oral and written communication skills to clearly communicate information to others.
Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
Ability to follow a process.
Professional customer service skills, including active listening, prompt service and follow-up.
Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
Ability to perform basic mathematical computations.
High degree of self-motivation and the ability to work independently
Ability to multi-task.
High School Diploma or Equivalent with at least 1 year of task related experience.
Currently enrolled AA program leading to a BA/BS Degree
Ability to pass a drug and background screening
Must be able to obtain a government security clearance

Nice To Haves

Basic knowledge of Microsoft Project is preferred

Responsibilities

Planning, monitoring, coordinating, and reviewing all aspects of assigned projects.
Supports team leadership in accomplishing their duties and responsibilities.
Identify issues/concerns/challenges with project and recommend viable solutions.
Assist with support the review and analysis of budgets.
Support the development and submission of proposals.
Quote and order parts, materials and supplies, receipt and distribution of incoming inventory to meet schedule and cost requirements.
Provide procurement support for multiple programs by tracking material purchases and making arrangements with the purchasing department to expedite materials when necessary.
Prepare professional correspondence and interface with Government customer.
At the direction of the Project Manager, assist/coordinates activities and groups to ensure timely delivery of project deliverables.
Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
Gather and submit weekly/monthly status reports and other contractual obligations to meet project performance requirements and customer expectations.
Develops CDRL requirements, IPMRs, IMSs & Monthly Project Assessment reports as needed.
Develops reports and correspondence as required to supervisor.
Assists Program Manager, Project Coordinator and/or Lead with Excel Spreadsheets, Word documents and PowerPoint presentations.
Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
Prepares meeting minutes for projects.
Set-up and clean-up for events and meetings.
Ability to maintain calendar and schedule appointments and/or conference rooms.
May provide backup coverage for receptionist and front desk duties as required.
Other duties as assigned