Project Assistant I

Telligen•West Des Moines, IA

1d•Remote

About The Position

This position is responsible for providing technical and project administrative support for various contracts/customers. This position will be fully remote, but candidates must reside within the state of Iowa

Requirements

Two-year degree in business, healthcare, IT or related field and/or equivalent training and/or experience
2 years of experience in project administrative support; demonstrated ability working with confidential information and in a deadline driven environment; demonstrated ability to effectively multi-task and problem solve.
Because of the nature and immediacy of the work, the ability to maintain regular and predictable attendance is essential.

Responsibilities

Prepare documentation to support team and create, update, and monitor timeliness of project plans.
Take meeting minutes and documents action items.
Assist with writing and formatting project documents, technical papers and presentations.
Coordinate project documentation from multiple sources.
Communicate with internal/external customers in a professional manner.
Escalate issues through appropriate channels, following established hierarchical protocols between clinical and non-clinical staff members.
Perform support functions including scheduling onsite and off-site meetings and conference calls, answering phones, monitoring email inboxes, ordering supplies, copying and distributing correspondence.
Coordinate schedules for team members.
May create a master planning calendar of contract events.
Coordinates set up for new hires.
Ensures files are up to date and accurate.
Monitor status of deliverables, data processing and reporting schedules.
Report variations or discrepancies to management.
Ensure files are up to date and accurate.
Performs miscellaneous duties as assigned.