Project Assistant (Administrative)

Upland Mechanical • Lima, OH

1d • Onsite

About The Position

The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

Requirements

• Must possess excellent written and verbal communications skills, and organizational skills.
• Must possess excellent customer service skills.
• Must demonstrate ability to effectively organize and manage multiple projects
• Must demonstrate technical skills in receptionist and related assignments.
• Must demonstrate integrity in the execution of work assignments.
• Strong attention to detail is required.
• Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.
• Must demonstrate commitment to company values.
• Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

Nice To Haves

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.
• Direct experience with Microsoft Office Word, and Excel.
• Lotus Notes familiarity preferred.
• Must be an experienced typist.

Responsibilities

• Administratively assist with the execution and management of the terms of project contracts.
• Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

Benefits

• We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees