PROJECT AND FACILITIES MANAGER

KOA•Billings, MT

About The Position

The Project and Facilities Manager oversees development of new facilities and redevelopment of existing facilities and infrastructure at OAK locations. Development of preventative management plans and start-up and shut down procedures of campgrounds. Consult with General Managers on all campground managed capital projects. May be responsible to conduct facility condition and risk management safety inspections. Essential Duties and Responsibilities: Manage construction projects through concept, design, engineering, permitting and through final construction. Collaborate with key project stakeholders (internal and external) including but not limited to Regional VP’s and GM’s on key capital projects at individual OAK locations as assigned. Visit campgrounds, as directed, to help assess major capital projects with regards to infrastructure and physical plant. Responsible for regular communication with project stakeholders in order to meet KOA expectations of project scope, budget and timelines. Responsible for the development of the project scope of work, schedule, budget, bidding, and negotiating with general contractors and suppliers. Monitor project budgets and financial performance, identifying cost-saving opportunities and addressing budget variances. Reviews and approves percentage complete for project payables on a monthly basis. Reviews and codes general invoice expenses. Conduct regular inspections and quality checks to maintain project quality and adherence to KOA specifications and Quality Assurance guidelines. Ensure all necessary permits, licenses, and approvals are obtained and maintained. Proactively address issues and obstacles to keep projects on track. Provide regular project updates and address issues and concerns promptly. Assist with the due diligence process during the search and acquisition of new Company Operated campgrounds. Develop preventative maintenance plans for all major campground systems (e.g. HVAC systems, sewer systems, etc.)Develop 5-year campground infrastructure capital plan for each campground. Maintain the Reserve Study database for assigned properties. Support the development team during due diligence on new property acquisitions to determine future capital needs. Develop and maintain all security and emergency preparedness procedures and ensure they are implemented properly by campground staff.Coordinate all disaster response efforts including grounds cleanup, removal of damaged items and if necessary, prepare project scope for restoration project managed by RED PM. Act as consultant for campground projects not managed by the Real Estate Development team. Responsible for the oversight of all regulatory compliance requirements (Stormwater inspections, Potable water testing, ADA, Sewer system oversight, Safety Data Sheets, etc.) Support OAK RED PMs on projects as needed and approved by Associate Director Real Estate development and/or VP Real Estate Development. Develop start up and shut down procedures for assigned properties as required. Implementation and continued refinement of the OAK RED Safety Program. Coordinate and track completion of all Risk Management Inspections (RMI and FAI) Manages and review service contracts and maintains list of approved vendors for each campground. Inspect completed work by vendors and contractors. – As assigned by AD or VP. Act as liaison between RED PM and Campground staff during commission and project turnover. Responsible for coordinating all warranty related issues resulting from a RED PM managed project. Recommends maintenance, mechanical, electrical and campground design modifications.

Requirements

Proven experience as a Project Manager in the construction or real estate development industry.
Excellent project management skills, including budgeting and scheduling.
Experience negotiating construction contracts.
Strong understanding of construction processes, techniques, and best practices.
Knowledge of relevant building codes and regulations (NEC, NFPA, etc.)
Knowledge of potable water and wastewater systems.
Experience operating wastewater treatment plants.

Nice To Haves

Facilities management experience a plus.
Campground or hospitality experience a plus.

Responsibilities

Manage construction projects through concept, design, engineering, permitting and through final construction.
Collaborate with key project stakeholders (internal and external) including but not limited to Regional VP’s and GM’s on key capital projects at individual OAK locations as assigned.
Visit campgrounds, as directed, to help assess major capital projects with regards to infrastructure and physical plant.
Responsible for regular communication with project stakeholders in order to meet KOA expectations of project scope, budget and timelines.
Responsible for the development of the project scope of work, schedule, budget, bidding, and negotiating with general contractors and suppliers.
Monitor project budgets and financial performance, identifying cost-saving opportunities and addressing budget variances.
Reviews and approves percentage complete for project payables on a monthly basis.
Reviews and codes general invoice expenses.
Conduct regular inspections and quality checks to maintain project quality and adherence to KOA specifications and Quality Assurance guidelines.
Ensure all necessary permits, licenses, and approvals are obtained and maintained.
Proactively address issues and obstacles to keep projects on track.
Provide regular project updates and address issues and concerns promptly.
Assist with the due diligence process during the search and acquisition of new Company Operated campgrounds.
Develop preventative maintenance plans for all major campground systems (e.g. HVAC systems, sewer systems, etc.)Develop 5-year campground infrastructure capital plan for each campground.
Maintain the Reserve Study database for assigned properties.
Support the development team during due diligence on new property acquisitions to determine future capital needs.
Develop and maintain all security and emergency preparedness procedures and ensure they are implemented properly by campground staff.
Coordinate all disaster response efforts including grounds cleanup, removal of damaged items and if necessary, prepare project scope for restoration project managed by RED PM.
Act as consultant for campground projects not managed by the Real Estate Development team.
Responsible for the oversight of all regulatory compliance requirements (Stormwater inspections, Potable water testing, ADA, Sewer system oversight, Safety Data Sheets, etc.)
Support OAK RED PMs on projects as needed and approved by Associate Director Real Estate development and/or VP Real Estate Development.
Develop start up and shut down procedures for assigned properties as required.
Implementation and continued refinement of the OAK RED Safety Program.
Coordinate and track completion of all Risk Management Inspections (RMI and FAI)
Manages and review service contracts and maintains list of approved vendors for each campground.
Inspect completed work by vendors and contractors. – As assigned by AD or VP.
Act as liaison between RED PM and Campground staff during commission and project turnover.
Responsible for coordinating all warranty related issues resulting from a RED PM managed project.
Recommends maintenance, mechanical, electrical and campground design modifications.