Project Analyst

SRI International•Princeton, NJ

9d•Hybrid

About The Position

The Integrated Systems & Solutions (InSyS) division has an opening for a Project Analyst (PA). The PA will work with the Business Manager and the Financial Operations team to ensure that contracts/projects are managed to perform within budget, on-time, and within scope, to provide for future investment to further SRI’s growth and mission. The PA will support various programs and project leaders in the preparation of proposals and cost estimates, project setup, and project maintenance with timely and accurate financial reporting. The PA partners with contracts, corporate accounting, and procurement groups among others, responding to queries from both internal organizations and external clients. The PA will assist Project Leaders and the Business Manager by monitoring project financial status and project funding levels, escalating potential major financial impacts prior to their occurrence. This role will work a hybrid schedule up to 4 days remote and 1 day or more in our Princeton, NJ office.

Requirements

BS/BA in business administration, accounting or finance, or 2-3 years of related experience in government contracting
Due to government contract requirements candidates must be a U.S. Citizen
Strong proficiency in Excel, Word & PowerPoint and the desire to learn new software skills
Ability to prioritize work to meet deadlines and shifting demands
Exemplary customer service skills
Demonstrated ability to problem solve and ensure high quality through attention to details and requirements
Discretion and maturity in dealing with confidential and sensitive information

Nice To Haves

Experience with project budgets, variance analysis, financial reporting
Experience in Costpoint/Deltek
Knowledge of government contracting management, proposal and costing regulations
Understanding of proposal preparation, cost control, and project maintenance functions in both government contracting and commercial environments
General knowledge of GAAP, CAS and FAR
A knowledge of DHHS or NSF grant or contracting processes and procedures

Responsibilities

Responsible for the Project Setup function; partnering with Accounting and Contracts to ensure projects are set up correctly:
Charging structure collects costs appropriately
Contractual obligations captured accurately
Billing instructions per contract terms
Revenue recognition established accurately
Understand all contractual requirements (deliverables), terms and conditions (invoice/payment schedules, start/end dates etc.) and all executed contracts/grants pertaining to projects controlled by division
Maintain project plan/forecast by reviewing actual hours vs. planned, bringing issues to the attention of the Principal Investigator (PI) or Project Manager (PM) and Business Manager
Track project billing & accounts receivable (AR); verifying invoices are prepared and issued correctly, on time and per the contract/grant requirements, tracking invoicing, aging receivables and unbilled
Prepare accruals for period-end and year-end close processes
Provide approved estimates at completion (EACs) to accounting as required
Prepare and submit client monthly performance measurement reports
Monitor projects for 75% complete requirements, alert contracts team when notice is required
Control project from assisting the PM/PI in developing an appropriate task/charge number structure (for both task management and contractual requirements) to executing the baseline plan
Lead/participate/contribute in process improvement efforts, including planned Costpoint and Adaptive software implementation, including data conversion and testing scenarios