Project Analyst

Boelter•Pewaukee, WI

About The Position

PROJECT ANALYST Belong to the Boelter community that brings people together... We value the individual where your unique perspective builds a stronger community and fuels our passion for authentic relationships. POSITION SUMMARY: The Project Analyst is responsible for managing all project related financial & administrative activities. They will monitor the progress of projects, investigate variances, monitor expenses, and ensure that project billings are issued to customers and payments are collected. They are responsible for both AIA and negotiated project invoicing. The successful candidate will have the ability to work closely with other associates, vendors, and customers.

Requirements

Minimum 3-5 years accounting or finance related experience preferably in the construction or foodservice industry.
Excellent analytical, decision-making, verbal and written communication skills and an eye for detail.
Strong computer skills including experience in suite of Microsoft Office programs; SAP experience preferred.
Strong work ethic with track record of exceeding targets.
Experience in presenting to and interacting with senior management both internally and externally.

Nice To Haves

Associates Degree in a related field is preferred.
SAP experience preferred.

Responsibilities

Prepare accurate and timely monthly invoices for AIA and Negotiated projects using SAP and AutoQuotes, in accordance with the terms of the contract.
Work with Project Managers and Project Coordinators to ensure there is frequent two-way communication, a strong understanding of job status at any given point and that proper documentation is prepared to support various administrative functions (change orders, subcontractor proof of insurance, etc.).
Maintain all project related records and correspondence, including original contracts, change orders, AIA and negotiated billing documents, and vendor payables related to the projects.
Meet deadlines for customer invoicing, provide lien paperwork, prepare certified payroll, secure performance and payment bonds, and manage other contractual requirements.
Monitor customer receivables and assists with support for collection efforts as needed.
Prepare job related journal entries as needed and assist in the periodic preparation of job earnings projections.
Perform audits on projects prior to closing to ensure all purchase orders are reconciled, confirm all expected project expenses have been booked, and ensure all customer payments have been received.
Ensure compliance with corporate accounting and procedural policies.
Other project-based work as assigned.
Electronically file vendor invoices.