Project Analyst, Jr. (4970)

SMX

15h•Remote

About The Position

SMX is seeking a people-oriented, detail-driven Project Analyst to support execution on a GSA AAS professional services contract. This role centers on Travel Authorization Requests (TARs) and Requests to Initiate Purchase (RIPs) and serves as a coordination and communication bridge between portfolio leadership, internal teams, subcontractors, and government representatives. The Project Analyst works closely with the Portfolio Lead, project managers, contracts, and finance to ensure project actions are initiated accurately, tracked consistently, and documented in accordance with contract and internal processes. This is a remote position supporting a distributed program team in various time zones.

Requirements

2+ years of experience in administrative, operations, logistics, or project support roles
Demonstrated experience coordinating requests, approvals, and follow-up actions
Strong verbal and written communication skills, with the ability to explain processes and policies clearly
Proven ability to work with a wide range of personalities and stakeholders
High attention to detail and strong organizational skills
Proficiency with Microsoft Excel and Word for trackers and documentation
Ability to work independently in a remote environment
Ability to obtain and maintain a U.S. Government security clearance
High School diploma

Nice To Haves

Bachelor’s degree in a relevant field preferred
Experience working with subcontractors or external partners
Familiarity with government or regulated environments
Experience supporting travel coordination or purchase request workflows
Background in customer-facing, coordination-heavy roles

Responsibilities

TAR (Travel Authorization Request) Support
Initiate, track, and maintain Travel Authorization Requests (TARs) in accordance with contract and company policies
Coordinate with project staff, subcontractors, and internal teams to gather required travel details
Communicate travel approval status, policy constraints, and next steps clearly and professionally
RIP (Request to Initiate Purchase) Support
Prepare and submit Requests to Initiate Purchase (RIPs) for labor, materials, or services
Coordinate with subcontractors and internal procurement teams to ensure requests are complete and compliant
Track RIP status through approval and execution, following up to resolution
Subcontracts/Vendor Communication & Coordination
Serve as a coordination point for subcontractor representatives on administrative and process-related matters
Explain SMX and GSA AAS processes, requirements, and timelines in a clear, approachable manner
Build productive working relationships that reduce friction and prevent delays
Project & Administrative Support
Maintain trackers, logs, and shared documentation repositories
Capture action items, deadlines, and follow-ups from meetings and communications
Support weekly and monthly reporting with accurate, well-organized inputs
Process Adherence & Improvement
Apply standardized checklists, templates, and workflows consistently
Identify recurring issues or points of confusion and elevate them to the Portfolio Lead
Support continuous improvement by helping stakeholders understand and follow established processes