Architecture - Project Administrator (Transportation)

HOK Human Resources • New York, NY

17h • $65,000 • Hybrid

About The Position

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.
HOK New York is seeking Project Administrators to join our growing Transportation practice.

We are expanding our transit work across the region, shaping some of the most complex and transformative infrastructure projects in the country. Our team is at the forefront of transit and urban design, bringing together deep technical expertise with a strong design voice. We work on projects that redefine how people move through cities, creating connected, intuitive environments that serve communities for generations.
Our transit practice is built on collaboration, mentorship, and a shared commitment to design excellence. You will be part of a team that values curiosity, rigor, and the exchange of ideas, where experienced leaders actively mentor the next generation of designers and technical professionals.
As our transit practice continues to grow, you will play an important role in delivering civic infrastructure that will support communities and mobility for decades to come.
This role provides administrative support to the project manager, project architect, and project team.
Our work is fast-paced, civic-focused, and grounded in improving the everyday experience of the traveling public. If you are motivated by complex urban challenges, invested in sustainable and resilient design, and interested in contributing to a studio culture centered on mentorship and shared growth, we would welcome the conversation.
At HOK, we value curiosity, accountability, mentorship, and design excellence. If you are ready to help create places where unforgettable moments happen, we would love to hear from you.

Requirements

• Equivalent of a bachelor’s degree in related field and three years related experience.

Responsibilities

• Advocate for and uphold the design intent of stations, transit facilities, and urban infrastructure, ensuring seamless translation into coordinated, high-quality construction documentation.
• Under direction of the project manager, assist with tracking progress.
• Collaborates with various staff and departments in administrating day to day projects and reporting requirements.
• Manages project filing system both electronic and paper.
• Serves as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team.
• Under direction from the project manager, schedules and coordinates all project meetings.
• Assists project accountant in putting together invoicing and/or joint venture fee splits where applicable.
• Will assist with tracking the process for obtaining fully executed consultant agreements. May require processing comments from the project manager and consultants and obtaining comments from corporate legal department before final sign-off.
• On public projects, will track required MBE, WBE, and DBE consultant involvement on the project; provides timely reports to public agencies as required. May also need to establish files and procedures for annual audits by the public agency (or agencies) involved.
• May attend client meetings to take meeting minutes and prepare for distribution.
• Drafts letters to clients. Performs word processing and data entry, as required.
• May perform office manager duties when project is located at a job site:
• May supervise support staff members
• Ensures office supplies are stocked, and equipment is maintained in good working order
• Oversees facility maintenance needs, parking and office key assignments, interface with vendors, landlord contact, etc.
• May perform receptionist duties when project is located at a job site.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.

Benefits

• HOK invests in its people and communities, supporting both personal and professional growth through every stage of life.
• At HOK you’ll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option.
• HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits.
• HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage.
• HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.
• Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills.
• Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees