Project Administrator

Upchurch • Widows Creek Station, AL

8d

About The Position

The Project Administrator provides administrative and documentation support to construction project teams to help ensure projects run efficiently and in compliance with contract requirements. This role assists project managers, superintendents, and other stakeholders by managing project documentation, coordinating communications, and supporting day-to-day project operations.

Requirements

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (or equivalent experience).
• 1–3 years of experience in construction administration or project support roles preferred.
• Basic understanding of construction processes and documentation.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and construction management software (e.g., BuildOps or similar).
• Must be able to travel 80-100% of the time.
• Primarily office-based with occasional site visits and pre-bid meetings.
• Fast-paced, deadline-driven preconstruction environment.

Nice To Haves

• Ability to read and interpret construction drawings and specifications (preferred).
• Experience supporting multiple projects simultaneously
• Familiarity with construction contracts and compliance requirements (preferred).

Responsibilities

• Provide administrative support to project managers and field leadership.
• Maintain and organize project documentation, including contracts, subcontracts, RFIs, submittals, drawings, and correspondence.
• Assist with processing submittals, RFIs, change orders, and pay applications.
• Track and log project documents, revisions, and approvals.
• Coordinate meetings, prepare agendas, and distribute meeting minutes.
• Assist with subcontractor onboarding and document compliance tracking (insurance, bonding, lien waivers).
• Support project scheduling, reporting, and closeout documentation.
• Communicate with internal teams, subcontractors, vendors, and owners as directed.
• Maintain project files in construction management systems
• Assist with audits, inspections, and project closeout activities.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for professional development and certification assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree