Project Administrator

Rangeline Group•Fort Worth, TX

8d•$72,000 - $78,000•Onsite

About The Position

The Project Administrator supports the operational and administrative needs of the RUTS project team, reporting directly to the Senior Project Manager. This role plays a key part in organizing project documentation, preparing invoice support materials, and tracking compliance to ensure accurate, timely coordination with Accounting.

Requirements

2+ years in a construction administrative or compliance role (heavy civil preferred).
Familiarity with COI tracking, lien waivers, certified payroll logs, and project documentation.
Proficient in Microsoft Office (Word, Excel, Outlook); comfort with project tracking tools.
Strong attention to detail, organization, and documentation control.
Ability to manage multiple tasks and deadlines independently.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.
Equivalent experience in construction documentation or project administration will be considered.

Responsibilities

Assist Project Managers with preparing invoice support documentation (photos, COs, timecards, materials) prior to AR handoff.
Prepare and submit prequalification packages and pre-bid forms.
Maintain organized contract files and assist with subcontractor onboarding paperwork.
Track COIs and subcontractor compliance items; flag issues to PMs.
Coordinate internal project startup meetings and distribute agendas.
Support project closeout documentation and organize digital turnover files.
Maintain compliance checklist items (COIs, registrations, prevailing wage tracking, etc.) in coordination with the PM and Project Accountant.
Track project schedules, compliance deadlines, and billing cycles using Outlook/Teams tools.
Collect and organize backup documentation for monthly pay apps (lien waivers, certified payroll certs, etc.).
Monitor and flag compliance gaps that impact pay app submission.
Support preparation of documents required for Levelset filings.
Other duties as assigned.