Project Administrator

Cotton Holdings•Houston, TX

39d•$24 - $26

About The Position

Cotton Holdings, Inc., is a diversified holding company with subsidiaries that provide property restoration and recovery, construction, roofing, logistical support, temporary workforce housing, and culinary services to public and private entities worldwide. Cotton combines this diverse suite of services with top talent, innovative technology, and a large inventory of company-owned assets, to offer clients a total solutions package in support of disaster events and large development projects, including complex work environments. Summary (Scope of Job) Assist Project Teams in managing administrative duties which include billing, procurement & document control.

Requirements

HS Diploma or GED required.
One (1) year of administrative experience for service company or industry.
Teamwork
Communication
Problem Solving
Organized

Nice To Haves

Bachelor’s degree in construction management, business, accounting, or related field preferred.
Construction management experience preferred.
Basic Excel experience including data entry and reporting preferred.
Accounting exposure preferred
Insurance exposure preferred
PandaDoc/DocuSign experience preferred
SharePoint experience preferred
Microsoft Teams exposure preferred

Responsibilities

Communicate with project personnel and help manage purchase orders.
Receive and process vendor invoices timely and accurately (correct coding).
Responsible for team’s monthly billing, strictly adhering to deadlines.
Ensure client invoices comply with tax regulations and company policies
Document Control – must maintain electronic files with all project documents.
Help plan, map, and improve internal processes.
Partner with Accounting & Risk departments for supplier onboarding.
Review and submit sub-contractor/vendor credit applications.
Travel to job sites or disaster areas.
Provide training and support to team members
Assist Project Managers in resolving discrepancies between their budget and the reported costs
Perform the Project Close out Process
Perform other duties as assigned.