Project Administrator

Astrion•Rockville, MD

9d•Onsite

About The Position

Project Administrator LOCATION: Rockville, MD JOB STATUS: Full-time CLEARANCE: Ability to obtain Nuclear Regulatory Commission (NRC) IT-I (must have resided full-time in the US for the last 7 consecutive years) CERTIFICATION: N/A TRAVEL: 10% Local Astrion has an exciting opportunity for an entry-level Project Administrator supporting our customer in Rockville, Maryland. The project administrator will work closely with the Program Management Team (PMT) assisting with project monitoring, data gathering, coordinating on and offboarding and communicating with the team and Customers on behalf of the PMT.

Requirements

Education: High School Degree
Years of Experience: 2-3 Years experience in the areas listed below
Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
Strong communication skills to facilitate meetings and communicate project management direction
Strong interpersonal skills to interact with customers, senior level personnel, and team members
Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
Ability to work independently and as part of a team
Ability to learn new concepts, tasks, and project related tools quickly and easily
Ability to accept constructive feedback and implement changes immediately
Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
An inquisitive and logical mind able to anticipate potential issues or areas of concern
High levels of attention to detail and accuracy
Ability to take initiative reflective of a well-developed habit of proactivity
High level understanding of technologies, cybersecurity, and National Institute of Standards and Technology (NIST) publications to help understand contract projects and effectively communicate statuses

Responsibilities

Scheduling multiple meetings with Customers and internal staff members (i.e. project kick off and document review meetings) ensuring all required parties are included
Ensuring Project Manager calendars are kept up to date and matching with corporate and customer meetings
Interface with Customer and PMT frequently to determine evolving needs and priorities
Creating in depth agendas to distribute before meetings
Taking, compiling, distribution of meeting minutes and action items
Support Computer Security Office (CSO) monthly meetings and report pulling and distribution to Offices
Tracking and status reporting of Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) related activities and monitoring due dates – sending notifications for activities expiring
Gathering of cybersecurity related statistical data
Posting of documentation and data to SharePoint
Develop and monitor project schedules in Microsoft Project
Develop and monitor quarterly scan planning spreadsheet
Update activities spreadsheet
Inputting all project schedule data into the contract Deliverables Report (DR) (SharePoint list)
Collecting percent completes on a weekly basis using Microsoft Project, notifying the PMT of any projects that are behind schedule, and posting the consolidated schedule roll up to SharePoint weekly
Reviewing NRC Risk Dashboard to ensure all project dates are met
Updating the Customer on project status and issues/schedule impacts as needed
Assist customers with extension requests as needed
Gathering Office of the Chief Information Officer (OCIO) project status for distribution on weekly basis
Assisting with Onboarding and Offboarding activities as needed
Coordinating drug testing appointments for contract staff as needed
Other duties as assigned