Project Administrator

OHLA USA•Irvine, CA

15d•Onsite

About The Position

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people! OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities. OHLA USA, Inc. is seeking a Project Administrator. The Project Administrator reports to the Project Manager and Lead Project Administrator. This is a full-time onsite role.

Requirements

High School Diploma required
3-5 years of administrative support experience, preferably in engineering or construction
Requires excellent communication and interpersonal skills, including verbal and written communication
Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook
Strong organizational and time management skills
Strong work ethic
Ability to function as a team builder/player
The ability to freely access all points of a construction site in wide-ranging climates and environments

Nice To Haves

Bilingual in Spanish preferred

Responsibilities

Craft/Field New Hire paperwork
Upload and update employee data such as Union Pay Upgrades, tax forms, etc.
E-Verify
Assist project safety staff and IT with coordinating equipment for project staff
Complete 3-way match
Work with Project Manager to create change orders
Communicate and coordinate with Accounts Payable
Collect Certified Payroll from vendors
Prepare owner billings
Reconcile billings with owner payments
Post all incoming payments from owners
Prepare Subcontractor accruals SOV's
Reconcile Subcontractor SOV's on a monthly basis
Finalize Subcontractor SOV's for payment
Collect all documents for Subcontractor compliance including CPR, Insurance, Union documents, and correspondence such as letters, etc.
Communicate with Subcontractors to ensure proper payment
Track and monitor any stop notices and bond claims on the project
Receive timesheets from field
Verify cost codes and hours are accurate
Enter hours and verify with reports hours are entered correctly
Accrue all equipment hours and maintain log equipment log
Create change orders for all monthly equipment purchase orders
Reconcile equipment hours
Prepare comprehensive Cast Forecast by project
Finalize Subcontractor and owner billings for prior months
Assist in all audits performed
Vendors to ensure they are paid in a timely manner
Collect Certified Payroll from vendors