Project Administrator Owensboro

APi Group Corporation•Owensboro, KY

53d•Onsite

About The Position

Premier Fire & Security, an APi Group Life Safety USA company, has an opening for a self-motivated individual to join our team as a Project Administrator. This position will work from our Owensboro, Kentucky office. Premier Fire & Security has over 50 years of experience in the fire suppression industry and has expanded its footprint to serve customers throughout the Southeast. We offer a range of services including: fire sprinkler systems, security systems, fire alarm and detection systems, special hazards systems, voice data systems and fire extinguisher products. The Project Administrator is responsible for initiating and executing the administrative functions of construction projects. They will assist the Project Manager and internal stakeholders by administrating the project lifecycle from customer setup to collection of project invoices.

Requirements

Strong computer skills and show propensity to learn new programs quickly
Must be proficient in Microsoft Office (Excel, Word, and Outlook Required)
Proficiency in editing and creating PDF documents (Required)
Effective verbal and written communication skills are vital
Well-developed organization skills to manage multiple projects and priorities
Works well in either team or independent situations
Ability to quickly adapt to evolving environments and responsibilities
Ability to pass a post-offer drug screen and background check

Nice To Haves

Notary Public or willingness to become a Notary Public

Responsibilities

Assist Project Managers with the project setup, labor schedule tracking, project invoicing, and collections of outstanding invoices
Setup newly awarded projects in construction management system
Enter project budgets and assist Project Managers to update budgets as needed
Submit customer and vendor requests for setup in construction management system
Work with Customers and internal stakeholders to keep project billing and collections processes working efficiently
Coordinate project information across multiple departments including Purchasing, Accounts Payable, Payroll, and Finance Management
Maintain, consolidate, and organize various types of records in digital project files
Complete weekly and monthly project billing and cost reporting to enable Project Managers to effectively manage their project portfolio
Prepare weekly timesheet for field employees and enter project hours by employee for processing by Payroll team
Review and code Project Manager credit card expense reports
Contribute to the continuous improvement of project management processes by partnering with other functional areas to identify and drive improved efficiency, effectiveness, and internal controls.