Project Administrator

Big-D Careers•Salt Lake City, UT

17h•Onsite

About The Position

Big-D Mission Critical is looking for a dynamic Project Administrator. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation, supported by purpose and joy. Big-D is looking for a Project Administrator to join our Mission Critical team based in Salt Lake City, UT.

Requirements

A High School Diploma or GED is required
Proficient computer skills, including typing, Microsoft Office Suite, Procore, Bluebeam
Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists
Clear written and verbal communication
Organize and write procedures in a logical/methodical manner.
Ability to multitask and work on multiple residential or commercial projects simultaneously including managing priorities of multiple managers.
Consistently produces accurate work and has excellent attention to detail
Work well in a team environment
AR/AP skills, managing the release of payments to subs/vendors, assisting in creating of monthly bills to the owner, tracking cost, and other accounting duties as needed
Proficient in document control and has the ability to assist in processing RFI’s and submittals
Able to be resourceful and take initiative
Maintains a friendly and courteous attitude, even under stressful situations

Nice To Haves

Business school, Associate’s degree or equivalent is a plus

Responsibilities

Provide various administrative support to the Mission Critical team.
Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project.
Open & close billing periods on time, send DocuSign's out and manage completion to facilitate timely billing to the Owner
Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
File necessary preliminary lien and commencement notices for their projects.
Review and verify lien releases for all vendors.
Process projects close out documents (O&M manuals, etc.)
Maintain efficient, neat, and organized filing systems for all projects, in a timely fashion.
AR/AP track, manage and process purchase orders and invoices.
Organizes and prepares documents and reports for PM, utilizing and maximizing Procore as a documentation source.
Interacts with clients, vendors, and staff in a professional, courteous and appropriate manner.
Participating in monthly change event and forecast meetings.
Committed to supporting Big-D’s policies and procedures