Project Administrator

Guy F. Atkinson Construction, LLC•Baltimore, MD

42d

About The Position

Building our nation's infrastructure since 1926, Atkinson provides innovative design and construction solutions for heavy civil projects. We are committed to safely delivering complex, quality projects while building long-lasting, collaborative relationships with our clients. The Project Administrator/ Business Manager serves as the financial support for construction projects and is a primary liaison between operations, corporate finance, and certain external parties. This highly visible and fast-paced position is involved with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position acts as the primary point of contact for communications and responsibilities related to the craft workforce. Our Project Administrators/ Business Managers will report directly to the Regional Business Manager, with input locally from other construction executives as needed.

Requirements

2-4 years of administration/accounting experience.
Demonstrated experience in billing, document control, and purchasing
Commitment to maintaining data accuracy and timeliness in processing and delivery
Attention to detail is a must
Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
Proficient in Microsoft Office, specifically MS Excel and MS Word.
Able to work well with others, take direction, and work independently

Nice To Haves

Experience working on large-scale construction projects in a similar role is preferred but not required
Experience in Textura, SAP, LCP Tracker, or Coupa is preferred but not required

Responsibilities

Assist with trade/craft payroll processing, collection of timecards, and coding
Work with the payroll Team on adjustment checks, pay increases, terminations, and per diem packages
Process field new hires at the jobsite (dispatch via appropriate union hall, arrange first day paperwork, drug testing, and safety training)
Review certified payroll from subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with subcontractors
Certify and submit Atkinson certified payroll to the owner and DIR
Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements, etc.)
Process purchase orders and pay project invoices within 30 days of receipt - 3-way match, batching, and coding
Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection, and tracking).
Create, update, and maintain various reports and tracking spreadsheets
Document control (scanning/uploading documents promptly)
Create billing packages with backup for change order work for reimbursement by the owner
Insurance certificate tracking
General office management and maintain/ order office supplies
Job site equipment and inventory control
Relationship management with suppliers, subcontractors, and clients.
Other duties as assigned