Project Administrator

CEL - Critical Power • Williamsburg, VA

6d

About The Position

Reporting to our Project Control Manager, we are seeking a Project Administrator who will provide administrative and coordination support to the project team, ensuring smooth day-to-day operations. This includes scheduling meetings, preparing agendas, taking minutes, managing project documentation, ensuring project escalations are managed appropriately and assisting with reporting to keep projects on track. The position requires strong organization, professionalism and the ability manage multiple tasks professionally.

Requirements

• Diploma or Degree in Business Administration, Project Management or related field.
• +3 years in an administrative or project support role, preferably in engineering or manufacturing.
• Proficiency in MS Office (Word, Excel, PowerPoint) and project management tools.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Proactive and resourceful with strong interpersonal skills and team collaboration.
• Strong organizational, time management with an ability to work under pressure and meet deadlines.

Nice To Haves

• Familiarity with electrical switchgear industry is an advantage.

Responsibilities

• Schedule and organize project meetings (internal and customer-facing) ensuring no time clashes exist in individual diaries.
• Prepare agendas, distribute meeting materials and ensure correct personnel attend on schedule.
• Record and distribute accurate meeting minutes and track action items.
• Working with our Document Controller ensure project files, reports and correspondence are managed in line with internal document controls and procedures.
• Assist in preparing project status reports, KPIs and presentations.
• Ensure version control and proper archiving of project documents.
• Act as a point of contact for project-related queries.
• Liaise with engineering, procurement and production teams to gather updates.
• Support project managers in tracking timelines and deliverables.
• Manage calendars and resource scheduling for project activities.
• Process purchase requests and assist with project-related procurement documentation.
• Handle travel arrangements and logistics for project personnel when required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree