Project Administrator

siliconbeachrecruiter.com • San Jose, CA

2d

About The Position

A well-established specialty construction contractor in Northern California is seeking a Project Administrator to support project teams from bid award through project closeout across residential and multifamily projects. This role is ideal for a detail-oriented professional who enjoys managing documentation, coordinating with multiple stakeholders, and supporting day-to-day construction operations.

Requirements

• Bachelor’s degree in Business, Construction Management, Finance, Accounting, or related field preferred
• 5+ years of experience in construction or a related industry, ideally in a project coordination or administrative role
• Strong ability to communicate with leadership and support end-to-end project workflows
• Proficiency in Microsoft Word, Excel, and construction accounting or ERP systems (Sage preferred)
• Highly organized with strong follow-up and multitasking skills
• Detail-oriented with excellent written and verbal communication abilities
• Proactive, dependable, and able to work independently with limited oversight
• Comfortable in a fast-paced, team-oriented construction environment

Responsibilities

• Enter and maintain accurate project data in Excel and internal systems (Sage)
• Prepare, track, and manage all project documentation including owner contracts, subcontracts, RFIs, change orders, submittals, work orders, and closeout materials
• Order and review construction plans; identify revisions and potential scope impacts
• Manage proposal submissions including formatting, distribution, and follow-up
• Review and process builder purchase orders through various online portals and systems
• Coordinate and track warranty and customer service requests
• Prepare reports related to special project requirements and internal tracking
• Maintain organized project files, logs, and management trackers
• Review project contracts for accuracy, completeness, and compliance
• Serve as a professional point of contact with builders, superintendents, and field teams
• Provide administrative support for special projects and assist team members as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level