Project Administrator (Electrical contractor)

Allegiance Industries

22d • Onsite

About The Position

Allegiance Industries is a full-service electrical contractor serving the commercial, industrial, and retail markets in the southeast United States. We are seeking an administrative professional to join our team. As an Electrical Project Administrator you will play a crucial role in ensuring the smooth operation of our electrical projects. This position requires excellent communication skills, strong attention to detail, and a clear understanding of administrative tasks.

Requirements

• Exceptional accuracy in data entry and meticulous attention to detail.
• Possesses a polished and professional demeanor, ensuring effective communication and positive interactions in all business settings
• Previous experience in an office support role, preferably in Industrial, Manufacturing or Construction
• Proficiency in Microsoft Excel and other Office Suites
• Ability to prioritize tasks and manage multiple deadlines effectively.

Nice To Haves

• Familiarity with construction billing processes is a plus.
• Associates Degree or higher is preferred but not required.

Responsibilities

• Oversee office calendar by assisting with scheduling meetings, sending out calendar invites, and scheduling follow-up with internal and external email accounts.
• Answer multi-line phones in a prompt and professional manner and route calls to the correct division or office personnel.
• Follow up with project managers and superintendents to ensure they meet department and construction deadlines by tracking project milestones.
• Prepare vendor invoice to be process by reviewing and gathering approvals for payments.
• Issue subcontracts and change orders to subcontractors.
• Accurately input data related to project timelines, budgets, and materials into company systems and generate reports as required by project managers.
• Ensure that all construction projects comply with safety regulations and maintain proper documentation, including certificates of insurance, safety plans, and permits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees