Project Administrator

W. G. Yates & Sons Construction Company•Irving, TX

7d•Onsite

About The Position

The Project Administrator is an on-site, project-based role that provides essential administrative and operational support to a large-scale construction project. Reporting directly to the Project Manager, this position serves as a key connector between field operations, subcontractors, corporate departments, and visitors to the site. The role is fast-paced and requires strong communication, organization, and coordination skills to help keep the project running efficiently and in full compliance with company and safety standards.

Requirements

High School Diploma or equivalent required.
Minimum of three (3) years of experience in a receptionist, administrative assistant, or similar customer-service-oriented role.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Ability to represent Yates effectively at external events and interactions.

Nice To Haves

Certificate or Diploma in Business Administration preferred.
Experience creating or maintaining organizational charts is a plus.

Responsibilities

Coordinate with HR, safety, and field leadership to help new employees onboard.
Facilitate site access, badging, orientation, and mobilization logistics.
Maintain daily sign-in sheet for all visitors.
Maintain accurate training logs and compliance documentation.
Manage daily email correspondence and serve as a point of contact for site-related administrative inquiries.
Manage calendars, schedule meetings, and reserve conference rooms.
Prepare reports and maintain organized records for project documentation.
Order, track, and maintain site office supplies, equipment, and consumables.
Coordinate travel and lodging for project staff and visiting personnel.
Support planning and coordination of internal and external site events.
Provide administrative assistance to Senior level team members.
Provide relief coverage for other administrative staff as required.
Audit, upload documents, and maintain Project Sight to make sure we are in compliance.
Tracking and submitting expenses for certain project personnel.
Demonstrate and uphold Yates Core Values, Principles, and Code of Conduct.
Follow all Yates Safety Procedures and OSHA requirements; refuse unsafe work when necessary.
Report incidents, near misses, and hazards immediately.
Wear and maintain appropriate PPE and reinforce compliance among others.
Participate in safety meetings, toolbox talks, and site inspections.
Support administration of the site safety program and ensure trade partner compliance.
Offer suggestions to improve safety and contribute to a positive safety culture.
Complete additional duties as assigned in support of successful project execution.