Project Administrator

Colliers Engineering & Design•Miami, FL

43d

About The Position

Colliers Engineering & Design is seeking a Project Administrator to join our Construction Engineering & Inspection team in Miami, FL! Support the CEI team by performing key tasks related to project budget setup, tracking, and accuracy. This role includes setting up new projects, managing project manager billings, monitoring and reviewing project budgets, assisting with collections, and verifying budget entries for accuracy. Success in this role requires strong mathematical and analytical skills, exceptional organizational abilities, attention to detail, and effective communication.

Requirements

Associate or bachelor’s degree in engineering technology or related field preferred.
5+ years of transportation construction experience required.
Prior experience with FDOT required.
Valid US driver's license required.
Ability to work with multiple project managers and within deadlines.
Self-motivated, detailed oriented with strong organizational and time management skills.
High level of dependability with a strong ability to prioritize tasks.
Ability to work overtime as required.
Effective communication skills.
Possess strong Excel spreadsheet skills.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Nice To Haves

Prior AEC experience preferred.
Experience with BST and CRM (client relationship management) software is a plus.

Responsibilities

Use software to assist project managers in managing project budgets.
Track proposals and opportunity pipelines within CRM software, track purchase orders, invoice clients, run financial reports, revenue recognition, and track and coordinate sub-invoice payments.
Ensure work is completed in accordance with FDOT specifications.
Coordinate with other departments and disciplines within the firm as needed.
Prepare/review contracts, professional services agreements and sub-consultant agreements prior to signature and follow up on executed agreements.
Troubleshoot billing inquiries with clients.
Prepare invoice and QA/QC reviews.
Prepare application paperwork and submit application packages to various agencies, boards, and committees with jurisdiction over project work.

Benefits

company paid medical, dental, and vision coverage
paid pregnancy disability leave
short- and long-term disability insurance
life insurance
a company-matched 401(k)/Roth
paid time off that includes parental and military leave
employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week
reimbursement for education
a free in-house resource for hundreds of educational and self-enrichment courses
mentorship program
wellness program
Women’s Organization and ongoing philanthropic opportunities