Project Administrator

Detroit Defense•Troy, MI

3d•Onsite

About The Position

Veterans Encouraged to Apply: Detroit Defense proudly supports those who have served. We welcome applicants with military experience, including those transitioning to civilian careers. Your leadership, adaptability, and mission-focused mindset are valued here. Detroit Defense is a 4x recipient of the Hire Vets Gold Medallion Award. Detroit Defense is seeking a Project Administrator to support the Director of Program Management in our Troy, MI office. This position will provide services related to managing, monitoring, and coordinating the day-to-day operations. This is a strategic position within Detroit Defense’s expansion of software and engineering services for the DoD. The Project Administrator will work with the Director and Program Managers to ensure the overall success of the programs and adherence to contractual requirements. Responsibilities include, but are not limited to, tracking government furnished equipment, assigning training as mandated by each programs’ contract, and maintaining monthly status report. Detroit Defense is a full-service engineering and technology company that develops customized solutions for government and commercial organizations. Detroit Defense combines experience, skill, and innovation to bring leading-edge technologies and engineering to customers who require mission-critical systems. Our core capabilities include designing complex embedded systems and technology-enabled business management solutions. At Detroit Defense, we deliver mission-critical solutions that enhance national security, protect the warfighter, and enable readiness through innovation, technical excellence, and end-to-end lifecycle support. Remaining steadfast in our core values of Trustworthy, Mission Driven, Creative, and Agile we are a complex systems integrator for the U.S. Government, Detroit Defense provides solutions to meet the technical and programmatic challenges faced by our customers. Our proven success in multi-domain cross-platform system-of-systems integration results in fielded capability for warfighters. From R&D to production, fielding, and sustainment, Detroit Defense provides services and solutions to Empower Those That protect Us. Detroit Defense is proud recipient of the Hire Vets Gold Medallion Award from 2022 to present. Detroit Defense is an Equal Opportunity/Affirmative Action employer. All qualified applicants will be considered without regard to race, color, religion, national origin, sex (including gender identity or gender expression), age, mental or physical disability, creed, ancestry, citizenship, veteran status, marital status, sexual orientation, medical condition, genetic trait or any other characteristic protected by federal, state or local law.

Requirements

Bachelor’s degree from an accredited institution in a relevant field of study
Ability to successfully obtain and maintain a DoD security clearance and Common Access Card (CAC).
Minimum of one (4) year of applicable professional experience
Ability to leverage Microsoft Excel to organize and analyze data effectively, using tools like pivot tables
Experience utilizing Enterprise Resource Planning (ERP) for data entry, tracking, and reporting
Familiarity with project management software (Monday.com, SmartSheets, etc.) and accounting software (Costpoint, Unanet, etc.)

Responsibilities

Administer contractually mandated training requirements, tracking completion metrics and compiling necessary compliance artifacts for customer delivery
Maintain rigorous control over the Government Furnished Equipment (GFE) inventory system, updating the master log and executing quarterly reconciliation audits with program teams
Develop and manage the program master schedule (PoP Chart), detailing all periods of performance (start/end dates) and critical project milestones
Provide end-to-end meeting support, including scheduling, facilitating notes and minutes, and drafting formal after-action reports
Attend weekly Product & Management meetings to record key decisions and action items, ensuring timely distribution of notes to the team
Drive meeting efficiency by managing presentation materials, facilitating discussions, tracking outstanding action items, and disseminating post-meeting status updates