Project Administrator

McShane Construction Company • Rosemont, IL

38d • $60,000 - $75,000 • Onsite

About The Position

McShane Construction is looking for a Project Administrator to join our team to support the successful delivery of high-quality construction projects. In this key role, you will assist with essential project tasks and communications contributing to a collaborative and team-oriented environment.

Requirements

• Associates degree or equivalent combination of education and experience
• 2+ years related construction administration experience
• Data entry and data management experience required
• CMiC or similar project management software experience preferred
• Ability to use Microsoft Office Suite

Nice To Haves

• Demonstrates strong attention to detail and the capability to produce precise, complete, and error-free work
• Possesses effective communication skills and the ability to collaborate productively with colleagues
• Exhibits the ability to prioritize tasks and manage multiple priorities and deadlines efficiently
• Displays reliability, a positive attitude, professionalism, and a willingness to learn
• Full-time, in-office position

Responsibilities

• Obtain project insurance certificates from subcontractors and log, save, and forward to third party management
• Create subcontracts and change orders in Project Management software; track routing and distribution
• Assist with subcontractor certified payroll for Davis-Bacon projects
• Process invoices in collaboration with Project Management
• Manage project closeout, including obtaining necessary documents and assembling necessary information for delivery at project completion
• Complete special projects assigned by Project Teams
• Understand cost code and reporting systems
• Perform other administrative tasks as required to support the Project Teams
• Upload invoices to PM software
• Upload to and organize plans in Plan Grid
• Assist in soliciting and receiving bids
• Collect project close out documents
• Draft project communications and correspondence
• Refer communications to the appropriate Project Manager or Engineer
• Manage project calls and emails

Benefits

• This position is also eligible for an annual discretionary bonus and all company-sponsored employee benefits, including medical, dental, vision, 401(k) with match and profit sharing, student loan assistance, and PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Construction of Buildings
• Education Level: Associate degree