Project Administrator
About The Position
NBBJ San Diego is seeking a Project Administrator to provide administrative support during design and construction phases. The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and implement new processes to create the high performance environment for our team. The ease and ability to work with and integrate into a diverse team of designers and project managers would serve the candidate well in our highly collaborative environment.
Requirements
- 10 - 15 years in an A/E industry project support or administrative support capacity required
- BA or BS degree or higher preferred
- Ability to handle multiple priorities in a fast-paced environment
- Collaborative demeanor with desire to work with and integrate into a diverse, creative team essential
- Knowledge and understanding of design project process is key for success in this role
- Must be detail-oriented and highly organized with an unmatched ability to multi-task
- Excellent written and verbal communication skills
- Expert user of complex calendar/scheduling functions in Microsoft Outlook
- Strong computer skills including mastery of Microsoft Office Suite required
Responsibilities
- Work directly with the project manager to provide administrative support of all team members
- Communicate with clients, consultants and regulatory agencies
- Schedule and attend project meetings; compose, edit and post meeting notes
- Primary gatekeeper for document posting including coordination with project managers for document uploads, downloads, file transfers, reprographics, etc.
- Review, monitor and maintain document file structure
- Coordinate team travel arrangements, as needed
- Coordinate delivery of drawings, specifications and other project documents
- Miscellaneous administrative duties, including general correspondence, filing, archiving, as needed by project teams.
Benefits
- In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Professional, Scientific, and Technical Services
Number of Employees
501-1,000 employees
