Project Administrator

Hargrove Engineers & Constructors•Kingsport, TN

About The Position

Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision. Primary responsibilities will include but are not limited to: Order, stock, and maintain office supplies in a well-organized manner. Identify, submit, and follow-up on building maintenance requests as needed. Monitor office equipment such as printers to ensure their proper working order. Submit support requests to IT to address any issues identified. Ensure professional office environment is maintained by monitoring shared areas such as break rooms and conference rooms. Assist with creation and distribution of communication to employees. Schedule large group meetings. Plan and coordinate lunches or meals associated with project meetings. Coordinate with client administrators to facilitate employee relocations. Assist in document control tasks, including the creation and issuance of transmittals. Perform additional administrative duties as assigned.

Requirements

High School Diploma or equivalent is required. Advanced coursework is preferred.
This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.
Knowledge and application of company standards.
Knowledge of office administration procedures.
Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed.
Attention to detail.
Excellent proofreading and grammar.
Excellent organizational skills.
Ability to communicate effectively, both verbal and written.
Ability to maintain confidentiality in all areas.
Ability to work in a fast-paced environment with extreme multi-tasking.
Ability to prioritize effectively.
Ability to develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of teammates and clients
Ability to sit, stand, or walk for long periods of time.

Responsibilities

Order, stock, and maintain office supplies in a well-organized manner.
Identify, submit, and follow-up on building maintenance requests as needed.
Monitor office equipment such as printers to ensure their proper working order.
Submit support requests to IT to address any issues identified.
Ensure professional office environment is maintained by monitoring shared areas such as break rooms and conference rooms.
Assist with creation and distribution of communication to employees.
Schedule large group meetings.
Plan and coordinate lunches or meals associated with project meetings.
Coordinate with client administrators to facilitate employee relocations.
Assist in document control tasks, including the creation and issuance of transmittals.
Perform additional administrative duties as assigned.