Project Administrator

GZA GeoEnvironmental • Providence, RI

17d • $30 - $38 • Onsite

About The Position

GZA GeoEnvironmental, Inc. (GZA) is seeking a Project Administrator in our Providence, RI office. This position will involve supporting multiple Principals, Project Managers, Technical Staff, and the District Office Manager. A significant focus for this position will be to support and develop office financial and administrative processes that enhance project execution and client service. The successful candidate will be comfortable working in a fast-paced, in-office environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role.

Requirements

• Bachelor’s degree or 3+ years of financial administrative experience required.
• Strong working knowledge of MS Office Suite (MS Word and Excel).
• Excellent verbal and written communication skills.
• Demonstrated initiative, follow through, resourcefulness, efficiency and attention to detail.
• Able to perform in a fast-paced environment with rapidly changing priorities.
• Willingness and ability to learn new software and applications as needed.

Nice To Haves

• Construction/Consulting industry experience preferred.
• Deltek experience preferred.
• Understanding of engineering and construction principles, practices, procedures, means and methods is a plus.

Responsibilities

• Provide support to Principals and Project Managers with project related financial, contracting, and administrative tasks. This may include items such as proposal support, contract tracking, and monthly cost and schedule tracking.
• Schedule, prepare for, and participate in project meetings as required.
• Work with Principals and Projects Managers to maintain contract files and assure that fully executed agreements and Change Orders are received, filed, and provided to Corporate Finance and Risk Management Departments.
• Assure that client and vendor information is correct, up to date, and maintained in Deltek.
• Review Work in Process (WIP) accruals and Accounts Receivable (AR) activities and assist Project managers and Principals with timely billing and collection activities.
• Interface directly with Corporate Finance on billing and collection related issues.
• Manage Subcontractor pre-qualification process via the GZA Supplier Portal, obtain and track subcontractor Certificates of Insurance prior to subcontractor working onsite; work with Risk Management to ensure certificates address contract requirements and are updated as required.
• Assist with subcontractor management including preparing subcontractor agreements, assigning purchase orders, and maintaining agreements in project control files.
• Manage project close-out activities, including archiving project-related documents upon completion of work.

Benefits

• 100% Employee Owned
• Professional development and enrichment opportunities
• Exciting work environment
• Opportunity for company ownership
• Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level