Project Administrator
About The Position
The Project Administrator provides general office support and coordination, comprehensive administrative, financial, and project controls support to civil survey project teams. This role supports project managers and technical staff with project setup, cost tracking, documentation, proposal coordination, and compliance. The ideal candidate is detail-oriented, highly organized, and experienced in supporting public agency and transportation projects, including work for the Colorado Department of Transportation (CDOT). INTER-RELATIONSHIPS Employees, Managers, and Supervisors throughout the corporation, and various external customers, vendors, consultants, and governmental regulatory officials.
Requirements
- Associate’s or Bachelor’s degree in business administration, construction management, engineering support, or a related field (or equivalent experience)
- 5+ years of experience in project support, project coordination, project accounting, or project controls within the industry
- Experience supporting civil engineering, transportation, or land surveying projects
- Familiarity with CDOT projects, procurement processes, and documentation requirements preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe
- Strong organizational, analytical, and communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
Nice To Haves
- Experience with public agency contracts and on-call programs
- Strong Excel and reporting capabilities
- Proactive problem-solving mindset and attention to detail
- Ability to work independently and collaboratively across teams
Responsibilities
- Provide day-to-day general office support
- Provide project coordination and administrative support to project managers and technical staff
- Maintain organized electronic and hard-copy project files and documentation
- Coordinate meetings, schedules, and internal communications
- Handle confidential and proprietary information with discretion and professionalism
- Assist with project setup, budgets, and cost codes
- Track labor, expenses, and subcontractor costs against project budgets
- Support timekeeping review, expense processing, and job cost reporting
- Prepare invoices and billing in accordance with contract requirements
- Track contract documents, amendments, and additional services
- Support preparation and coordination of proposal submittals for public and private clients
- Assist with RFQs and RFIs, including compiling required forms, resumes, and project information
- Ensure proposals comply with agency and client requirements and deadlines
- Maintain proposal templates, qualification materials, and project experience databases
- Support compliance with public agency requirements, including CDOT standards and procedures
- Track deliverables, approvals, and project milestones
- Assist with quality control reviews of project and proposal documents
- Maintain records related to contracts, insurance certificates, certifications, and project closeout
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
