Project Administrator

Hargrove Engineers & Constructors • Kingsport, TN

2d

About The Position

Generally responsible for document management for projects and personnel. This work will be performed under general supervision. Primary responsibilities will include but are not limited to: Planning and producing reports. Preparation of project Rosters. Preparation of project correspondence and transmittals. Diligence in determining confidential information and controlling distribution to approved recipients. Entering Purchase Requisitions for projects into the SAP system. Scheduling project meetings. Opening new projects in the SAP system. Execution of special projects. Providing scanning, copying, and filing services for project related information. Close communication with Maintenance and Engineering during the project closing process.

Requirements

• High School Diploma or equivalent is required. Advanced coursework is preferred.
• 5+ years of relevant industrial experience in document control and administration.
• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, and Outlook.
• Knowledge of and/or willingness to learn company specific and other software such as SAP, ProjectWise, Bluebeam, AIM-SharePoint, SEIGA and others.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.
• Ability to sit, stand, climb stairs or walk for long periods of time.

Responsibilities

• Planning and producing reports
• Preparation of project Rosters
• Preparation of project correspondence and transmittals
• Diligence in determining confidential information and controlling distribution to approved recipients
• Entering Purchase Requisitions for projects into the SAP system
• Scheduling project meetings
• Opening new projects in the SAP system
• Execution of special projects
• Providing scanning, copying, and filing services for project related information
• Close communication with Maintenance and Engineering during the project closing process

Benefits

• paid holidays
• personal paid time off
• medical, dental, vision, life, and disability insurance
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees