Project Administrator

DOWL•Eugene, OR

19d

About The Position

The Project Administrator assists project managers, office managers, and project staff primarily on project-related administrative tasks. Project duties may include preparation of meeting agendas and minutes, set-up and maintenance of electronic project files and documentation, preparation and/or review of written correspondence, monitoring quality control processes, preparation of scope, schedule, and budget documents, editorial review of technical reports, and monitoring of project budgets and timelines. The Project Administrator may also assist with office-related overhead and administrative support functions as assigned. The person in this position is expected to exercise a strong work ethic, demonstrate a desire to learn and grow, and have excellent organizational and communication skills. A Project Administrator is expected to work well with others, absorb and apply constructive criticism, and seek guidance from more experienced members of the team as necessary.

Requirements

Microsoft Office (Outlook, Word, Excel, PowerPoint) - Proficient
MS Project - Basic
Projectwise, Newforma, Deltek Vison, UKG, Bluebeam - Proficient
Displays solid understanding of technical terms and concepts
Quickly grasps technical vocabulary and concepts
Performs editorial review of reports and other technical documents
Assists PMs and technical staff with preparing scope of work documents
Highly collaborative and proactive team player that assists the team in reaching success.
Listens effectively, retains information provided, and takes responsibility for keeping projects on track.
Demonstrates the ability to lead and inspire from within the team setting.
Assists with development of project schedules.
Supports the on-time submittal of technical work products and deliverables.
Demonstrates a working understanding of a work breakdown structure for multiple client types.
Provides assistance with assembling scope and budget documents for several kinds of projects.
Supports business development and marketing efforts by compiling data on past projects, teaming partners, and competitors as requested.
Bachelor’s Degree required
2 years of experience required
Valid driver’s license is required to support legitimate business purposes

Nice To Haves

1 year of experience required with advanced degree

Responsibilities

Preparation of meeting agendas and minutes
Set-up and maintenance of electronic project files and documentation
Preparation and/or review of written correspondence
Monitoring quality control processes
Preparation of scope, schedule, and budget documents
Editorial review of technical reports
Monitoring of project budgets and timelines
Assisting with office-related overhead and administrative support functions
Transmitting, receiving, and filing project information according to data management policy
Scheduling and attending project meetings as requested
Keeping the project team informed about upcoming project deadlines
Monitoring financial performance on projects and shares results with other members of the team
Compiling data on past projects, teaming partners, and competitors as requested