Project Administrator

Tutor Perini Corporation•Los Angeles, CA

55d•$25 - $35

About The Position

The Project Office Administrator provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.

Requirements

Education: High school diploma required, Associates degree preferred
Construction industry experience preferred but not required. Office experience highly desired.
Ability to effectively communicate and participate actively in a critical role as part of a team environment
Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
Excel proficiency and use of overall MS Office Suite

Nice To Haves

Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
Egnyte or similar cloud platform content sharing experience a plus
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

Responsibilities

Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite
Provide general support for site visitors
Aid project with any site security / badging or other logistic items as needed
Maintain the field office services and supplies including office supplies, office equipment and employee supplies
Scheduling of office spaces and maintenance of seating charts and signage
Coordinate any repairs or maintenance necessary
Aid with onboarding new employees and ensuring they have all the equipment and access needed for success
Run project reports as required for the project team and for record purposes
Track and maintain up to date logs as required for project logistics
Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed
Route Documents for approvals and signatures using Sign-Now electronic signature processes
Operate as a backup for the collection and processing of union payroll hours and aid with the onboarding of union crewmembers when needed
Process Expense reports and credit cards for project Mgmt. team
Co-ordinate travel and accommodation arrangements when necessary
Completion and tracking of new employee access and equipment transfer requests
Assemble and file necessary documentation for archiving along with the project team at the end of the project