Project Administrator

OHLA USA • Lisle, IL

1d

About The Position

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!
OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.
We currently have an opportunity for a Project Administrator in the Greater Chicago Area. The Project Admin will be responsible for providing administrative support to the project operations team so that they can build a successful project.

Requirements

• 1-2 years in an adminstrative role
• Sound judgment, accuracy, timeliness and reliability are key skills required for this position
• Professional, dependable and dedicated conduct
• Attention to detail and excellent follow-through skills are essential
• Exhibit discretion and ability to safeguard sensitive and confidential information
• Excellent writing, grammar and proofreading skills are necessary for reports, letters and e-mails
• Ability to prioritize and handle multiple assignments simultaneously is critical
• General knowledge of Microsoft Office/Adobe is expected.

Nice To Haves

• Industry knowledge and experience working with various Owner web applications such as Capture, E-builder, LCPtracker, B2G, C2, iCx a plus!

Responsibilities

• Payroll time entry, review for all union employees
• New hire document review, entry for all union employees
• EEO reporting of minority/female work hours
• Certified Payroll report submission for both Judlau and subcontractors
• Invoice delivery ticket matching
• Credit app submissions for vendors we use on the project (if new)
• Purchase Order/Change Order creation
• Check requests outside of typical check runs
• Subcontractor Approval submissions to Owners
• Assist PM with pay estimates from Owners as it relates to calculating subcontractors’ payments
• Office supply ordering for Judlau field office and Owner field office for the project
• General office functions: water delivery tracking, mailing, FedEx, administrative support to project staff

Benefits

• Medical, Dental, & Vision Insurance
• Short- and Long-Term Disability & Life Insurance
• 401(k) retirement plan with employer matching
• Tuition Reimbursement after 1 year of employment
• Personal Time Off Program (PTO)
• Engaging work environment
• And much more!!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed